Administrative Coordinator

Key Responsibilities And Essential Job Functions

• Develops and maintains a strong understanding of firm, local office, or departmental administrative operations.
• Aid in the coordination of attorney/secretarial assignments.
• Coordinate support staff requests for time off and assure adequate coverage for all administrative departments.
• Perform human resources functions such as creating job requisitions, conducting staff candidate interviews, processing candidates, and creating orientation schedules.
• Assist with conducting performance counseling.
• Maintain knowledge of firm benefits.
• Support firm and office employee and service initiatives and functions.
• Aid in planning office events: Staff Appreciation Events, Corporate Run, Summer Associate Events, 9-11 Day of Service, Thanksgiving Luncheon and Annual Holiday Party.
• Aid in implementation and enforcement of firm policies.
• Aid in monitoring and controlling expense budget, including review, submission, and approval of certain office overhead expenses.
• Communicate with building management and office regarding building security, employee safety, and facility maintenance requirements.
• Cook up with Office Administrator and firm Director of Real Estate.
• Aid in coordinating office relocations.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.

Required Skills

• Excellent interpersonal and communication skills.
• Excellent organization, time management, problem solving, and analytical skills.
• Ability to prioritize work and to work independently.
• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Must work well in team environment and maintain a positive team atmosphere.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Required Qualifications & Education

• Bachelor’s degree.
• 3+ years of experience in similar capacity.
• Basic/intermediate knowledge of employment laws and Human Resource management.

Preferred Qualifications & Education

• Continued education in human resources and/or operations and management a plus.

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits

• Comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners.
• Life and AD&D insurance.
• Short and long term disability insurance.
• Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
• FSAs for dependent care.
• Health advocacy services.
• Behavioral health and counseling resources for all family members.
• 401(k).
• Profit sharing.
• Backup dependent care.
• Senior care planning support.
• Resources for individuals with development disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.

Categories of Data Collected

• Name.
• Address.
• Phone numbers.
• Email.
• SSN.
• Signature.