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Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)

Greater Tomball Area Chamber of Commerce · Spring, PA · 5 days ago
AccountingFull-time

Position Summary

We’re seeking a detail-oriented and proactive Accounting & Administrative Coordinator with experience in the restaurant and bar industry. This blended role supports day-to-day financial operations, administrative workflows, and system management across the business.

Key Responsibilities

  • Manage daily sales reconciliation and ensure accuracy between POS (Toast) and accounting systems

  • Process accounts payable and receivable, including vendor payments and invoice tracking

  • Maintain and support bookkeeping in QuickBooks Online (QBO)

  • Auxiliary with financial reporting, budgeting, and cost control

  • Monitor cash handling procedures and investigate discrepancies

  • Work closely with ownership/management on financial insights and operational improvements

Inventory & Cost Management

  • Oversee inventory tracking using systems like MarginEdge

  • Reconcile inventory counts, food/beverage costs, and variances

  • Collaborate with kitchen/bar teams to maintain accurate product costing

  • Identify opportunities for waste reduction and margin improvement

Administrative & Operations Support

  • Maintain organized records, documents, and compliance files

  • Support payroll coordination and HR administrative tasks (onboarding paperwork, tracking, etc.)

  • Interface with vendors, service providers, and internal teams

  • Auxiliary with operational reporting and KPI tracking

Systems & Technology Management

  • Administer and troubleshoot POS (Toast) and related third party integrations

  • Maintain and optimize workflows across accounting, inventory, and event systems

  • Serve as the go-to resource for resolving technical/system issues

  • Recommend and implement process improvements leveraging technology

Event & Marketing Support

  • Manage or assist with event coordination using tools like SpotHopper

  • Support event tracking, bookings, and reporting

  • Cook up with marketing and operations for promotions and special events

Qualifications

  • 2+ years of experience in restaurant/bar or hospitality operations (required)

  • Hands-on experience with:

    • POS systems such as Toast
    • Inventory platforms like MarginEdge
    • Accounting software (QuickBooks Online preferred)
    • Event tools such as SpotHopper (or similar)

  • Strong understanding of hospitality financial workflows (sales, COGS, inventory, labor)

  • Proficient in Excel/Google Sheets and reporting tools

Key Skills & Attributes

  • Self-starter with the ability to work independently and prioritize tasks

  • Strong problem-solving and troubleshooting mindset

  • High attention to detail and organizational skills

  • Effective communication across departments

  • Comfortable in a fast-paced, dynamic hospitality environment

  • Tech-savvy and adaptable to new systems

Preferred (Nice To Have)

  • Experience in multi-unit restaurant operations

  • Familiarity with payroll systems and HR administration

  • Knowledge of local compliance and reporting requirements for hospitality

Why Join Us

  • Work at the intersection of finance, operations, and hospitality

  • Opportunity to streamline systems and make a measurable impact

  • Collaborative and energetic restaurant/bar environment

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