A/P Specialist

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery, and potato products. We offer exciting job possibilities where you can enhance your career, sharpen your talents, and make an impact. Join our team in Elizabeth, New Jersey—a city with a proud history—and be part of an innovative group that’s First in Food.

About the role

This position is responsible for reviewing company expenditures and invoice payments for accuracy and timely payment. You will ensure compliance with safety work rules, reinforce safety as a core value, and uphold all policies, procedures, and activities related to food safety and quality to reduce product and process variability.

Responsibilities

• Align and uphold company values: Teamwork, Accountability, Innovation, Continuous Improvement, and passion for customers and consumers.
• Attend and actively participate in safety meetings and trainings.
• Ensure regulatory compliance within GAAP and maintain fiduciary responsibility.
• Process invoices and credit memos through standard data entry and Automated/Visual invoicing systems.
• Process Concur expense reports and purchase card invoicing.
• Ensure appropriate Internal Order / Cost Center & General Ledger coding on non-purchase order invoices.
• Review documentation submitted for payment to ensure compliance with corporate policies and guidelines.
• Forward invoices without purchase orders to appropriate sources for approval.
• Verify payments to vendors by checking quantities and prices on invoices against purchase orders created by the Purchasing department.
• Retain invoices and backup documentation for permanent records.
• Resolve discrepancies by responding to vendor requests for information.
• Research past due invoices and statement balances.
• Prepare documents for setting up new vendors in Microsoft Teams and submit to Corporate A/P for completion.
• Research, prepare, and submit void check information to Corporate.
• Assist in the month-end accounting close process by providing clerical support.
• Sort and disperse accounts payable mail to appropriate personnel.
• Complete required Excel worksheets for the accounting department as needed.
• Complete month-end accounts payable accrual for open invoices.
• Maintain a safe and healthy workplace for everyone by adhering to all safety policies and procedures.
• Incorporate safety and health into all jobs and tasks, follow GMPs and HACCP guidelines, and maintain sanitary conditions to ensure product quality.
• Report any conditions or practices that may adversely affect employee safety or food safety/quality to management immediately.
• Perform other duties as assigned.

Requirements

• Associate degree (AA) or equivalent combination of education, training, and/or experience.
• Associate or bachelor’s degree in Accounting or Finance preferred, or 3-4 years of accounts payable experience.
• Working knowledge of Microsoft Excel, Word, or other Windows applications.
• Detail-oriented with the ability to work with minimal supervision.
• Customer service capabilities.
• Ability to work indoors in a normal office setting for the duration of the shift.
• Ability to answer phones and receive pertinent information.
• Excellent oral and written communication skills.
• Excellent organizational and time management skills.
• SAP experience is preferred.

Work Environment & Physical Demands

• Workers are required to wear proper PPE such as hair nets, ear plugs, and, in certain areas, earmuffs.
• Frequent periods of sitting, walking, and repetitive hand movement.
• Exposure to changes in temperature and humidity.
• Able to lift up to 10 lbs.
• Ability to ascend and descend stairs.
• Manufacturing plant is a large, open floor with some areas featuring loud machinery and wet conditions.

Pay

The pay range for this position is $26.26 to $34.67 per hour.