A/P Specialist

Summary of Position

The primary function of an accounts payable specialist is to serve as support for the accounts payable associate and maintain accounts payable records, ensuring that a company's bills are paid on time and that the company is not overcharged for any services.

Duties & Responsibilities

• Back up for Accounts Payable associate, direct orders, defect PORMS, vendor files
• Maintains assigned vendor accounts payable files (Vendor setup, ACH setup, Vendor invoicing, etc)
• Perform the day-to-day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date, and accurate manner
• Research and resolve invoice discrepancies and issues
• Identify, implement, and assist with accounting projects/redesigns
• Schedule weekly check run
• Monitor vendor accounts and APTP report to ensure payments are made timely
• Cross train where needed

Other Competencies

• Ability to self-manage, show initiative, and solve problems
• Communicate professionally, both verbally and in writing to coworkers and vendors
• Develop and maintain a good working relationship with all personnel and vendors
• Effectively utilize all capabilities of Trend accounting system
• Detail minded and organized
• Mental Demands: Problem solve and prioritize tasks, Manage stress level depending on projects and deadlines, Multitask various projects simultaneously, Receive and process financial information, Assess documents, spreadsheets, financial statements, etc.
• Physical Demands: Remain in a stationary position for at least 80% of the workday, Move about inside the office to access files, office machinery, etc., Frequently communicate with management and coworkers and be able to exchange accurate information, May require heavy lifting, Constantly works in office environment

Basic Qualifications

• Associates degree accounting, finance, or business administration is preferred
• Minimum of 2 years of related work experience
• Strong Microsoft office skills
• Demnstrate knowledge of general accounting procedures