A/P Specialist

Summary Of Position

The primary function of an accounts payable specialist is to serve as support for the accounts payable associate and maintain accounts payable records, ensuring that a company's bills are paid on time and that the company is not overcharged for any services.

Duties & Responsibilities

• Back up for Accounts Payable associate, direct orders, defect PORMS, vendor files
• Maintains assigned vendor accounts payable files (Vendor setup, ACH setup, Vendor invoicing, etc)
• Perform the day-to-day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date, and accurate manner
• Research and resolve invoice discrepancies and issues
• Identify, implement, and assist with accounting projects/redesigns
• Schedule weekly check run
• Monitor vendor accounts and APTP report to ensure payments are made timely
• Cross train where needed

Other Competencies

• Ability to self-manage, show initiative, and solve problems
• Communicate professionally, both verbally and in writing to coworkers and vendors
• Develop and maintain a good working relationship with all personnel and vendors
• Effectively utilize all capabilities of Trend accounting system
• Detail minded and organized

Mental Demands

• Problem solve and prioritize tasks
• Manage stress level depending on projects and deadlines
• Multitask various projects simultaneously
• Receive and process financial information
• Assess documents, spreadsheets, financial statements, etc.

Physical Demands

• Remain in a stationary position for at least 80% of the workday
• Move about inside the office to access files, office machinery, etc.
• Frequently communicate with management and coworkers and be able to exchange accurate information
• May require heavy lifting
• Constantly works in office environment

Basic Qualifications

• Associates degree accounting, finance, or business administration is preferred
• Minimum of 2 years of related work experience
• Strong Microsoft office skills
• Demands knowledge of general accounting procedures