A/P Specialist

Responsibilities

• Invoice Processing: Review, verify, and enter vendor invoices into the accounting system, ensuring proper coding to the appropriate general ledger accounts and departments.
• Purchase Order Matching: Match purchase orders, receiving documentation, and invoices to confirm that goods or services were received prior to payment.
• Payment Preparation: Schedule and prepare payments—including checks, ACH, and wire transfers—in accordance with vendor terms and internal policies.
• Vendor Relations: Maintain accurate and up-to-date vendor records, communicate with vendors as needed, and promptly resolve billing or payment discrepancies.
• Reconciliation: Perform monthly reconciliations of vendor statements, investigate discrepancies, and collaborate with internal teams to resolve issues.
• Expense Reports: Review and process employee expense reports to ensure adherence to company policies.
• Month-End Support: Assist with month-end close activities by preparing accounts payable reports, accruals, and reconciliations.
• Compliance: Ensure all accounts payable activities align with internal policies and applicable accounting standards and regulations.
• Process Improvement: Identify opportunities to improve accounts payable processes and assist in implementing enhancements that increase efficiency and accuracy.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of accounts payable experience, preferably in a corporate setting.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP).

Skills

• Proficient in accounts payable software (e.g., QuickBooks, Oracle, etc.).
• Strong analytical and problem-solving skills.
• Experience with vendor management systems.
• Knowledge of financial reporting and compliance regulations.

Benefits

• Competitive salary commensurate with experience.
• Health insurance coverage.
• Dental and vision insurance.
• 401(k) retirement plan.
• Flexible work schedule.
• Professional development opportunities.

Pay

Salary range: $50,000 - $75,000 annually, depending on experience and qualifications.

Schedule

Full-time position, 40 hours per week.