A/P Specialist

About the Role

As a member of our Finance & Accounting Team, you will be an integral part of a thriving and fast-growing organization, with autonomy to make an impact on financial and control processes. The Accounts Payable Specialist serves as a point of contact within the organization to process and verify vendor invoices against purchase orders, ensuring accurate coding within the general ledger and timely payment. This role requires strong organizational skills, attention to detail, and proactivity in addressing potential issues. You will act as a subject matter expert on the Company’s systems and procure-to-pay workflows, preparing and coordinating the weekly payment run, including wires, ACH, and check payments. Strong communication skills are essential for monitoring and responding to the Accounts Payable email inbox and coordinating vendor onboarding. This is a primarily on-site role based at our corporate headquarters in Charlotte, NC, reporting to the Accounts Payable Manager, with opportunities to work directly with the Corporate Controller, CFO, and other leadership team members.

Responsibilities

• Monitor the Accounts Payable email inbox and respond timely to all requests and questions.
• Perform vendor onboarding to ensure compliance with internal policies before payment.
• Maintain exceptional relationships with vendors and company personnel.
• Analyze, verify, and process invoices to match with corresponding purchase orders in a timely manner.
• Ensure proper routing, coding, and approval of invoices and purchase orders.
• Prepare reports for weekly payment selection and run full-cycle payments upon approval.
• Perform high-volume data entry leveraging the Yooz AP automation and PO application.
• Conduct high-volume vendor and GL account reconciliations related to accounts payable.
• Perform month-end close tasks timely and accurately.
• Audit payment run details to ensure accuracy of payments.
• Meet 1099 reporting requirements at year-end.
• Review accounts payable aging.
• Assist with management and auditor requests.
• Assist with other duties and projects as assigned.

Requirements

• Bachelor’s degree in accounting or related field with a basic understanding of GAAP.
• At least 3+ years of accounting or audit experience.
• Experience with a purchase order system.
• Experience with Yooz AP automation software (or similar) and Sage Intacct strongly preferred.
• Accrual and prepaid experience.
• Experience in the sports, entertainment, and hospitality industries is highly relevant but not required.
• Good communication skills, both verbal and written, with the ability to interact with internal and external vendors and various levels of management.
• Attention to detail and ability to maintain a high level of accuracy.
• Strong organizational, problem-solving, and analytical skills.
• Understanding of US GAAP, accrual accounting, chart of accounts, and the full procure-to-pay process.
• Ability to demonstrate flexibility, agility, and embrace change within a dynamic, rapidly growing environment.
• Knowledge of or ability to learn Sage Intacct or other related financial software.
• Proficiency in Microsoft Office Suite with intermediate-level skills in Excel.

Location

This role is based at our headquarters in Charlotte, NC.