6312 - PO Requisition Processing and Contract Drafting Coordinator/ Project Coordinator

Description

Verista’s 500 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities. Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day.

Overview

We are seeking a highly organized and detail-oriented Project Coordinator to support capital expenditure (CapEx) projects within a facilities and engineering environment. This individual will play a critical role in project controls, financial coordination, and procurement activities, ensuring projects are executed efficiently, compliantly, and in alignment with organizational standards.

Project Coordinator Responsibilities

• Support project controls processes, procedures, and systems for capital projects
• Track and manage project documentation, schedules, and reporting deliverables
• Prepare and present requisition and project status updates to key stakeholders
• Identify risks, issues, and opportunities for process improvement within project workflows
• Process purchase requisitions and change orders in alignment with project timelines
• Perform financial cross-checks on all requisitions to ensure accuracy and compliance with CPC and internal standards
• Self-author contracts associated with requisitions and change orders
• Maintain and communicate Facilities Notices across project teams
• Manage and update the Fire System Scheduler, ensuring accuracy and visibility
• Cook with Facilities, Engineering, and Project teams to ensure alignment of activities
• Ensure all project activities comply with internal controls, regulatory requirements, and industry standards (e.g., cGMP where applicable)
• Support audit readiness and documentation accuracy across project records
• Actively participate in and support the CPC (Capital Project Controls) team
• Collaborate cross-functionally with Engineering, Facilities, Finance, Procurement, and external vendors

Requirements

• Bachelor’s degree in Business, Engineering, Construction Management, or related field preferred
• 2–5+ years of experience in project coordination, project controls, or capital projects support
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP systems is a plus
• Familiarity with regulated environments (pharmaceutical, biotech, or manufacturing) is preferred
• Onsite job requirement in Novato, CA on a hybrid basis

Pay

For US geography, the salary range for this position is shown below. The actual salary is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practice. Therefore, in some circumstances, the actual salary could fall outside of this expected range.

*Verista is an equal opportunity employer.

High growth potential and fast-paced organization with a people-focused culture
Competitive pay plus performance-based incentive programs
Company-paid Life, Short-Term, and Long-Term Disability Insurance.
Medical, Dental & Vision insurances
FSA, DCARE, Commuter Benefits
Supplemental Life, Hospital, Critical Illness and Legal Insurance
Health Savings Account
401(k) Retirement Plan (Employer Matching benefit)
Paid Time Off (Rollover Option) and Holidays
As Needed Sick Time
Tuition Reimbursement
Team Social Activities (We have fun! )
Employee Recognition
Employee Referral Program
Paid Parental Leave and Bereavement

Benefits

Verista collects and processes personal data in accordance with applicable data protection laws. If you are a California Job Applicant, see the privacy notice for further details.

Contact Us

For more information about our company, please visit us at Verista.com