Operations & Contracts Project Coordinator

Responsibilities

• Support contract administration including document finalization, uploading, and repository management, utilizing AI as needed
• Update and maintain contract database (supplier names, end dates) to support renewal tracking and validation of active contracts
• Execute DocuSign processes and coordinate document workflows
• Perform metadata entry and validation to ensure data accuracy across systems
• Aid with spend data cleaning and applying taxonomy in partnership with data suppliers
• Update internal procurement hub and maintain documentation
• Provide administrative and category support to multiple managers (e.g., scheduling, follow-ups, RFP coordination)
• Track and help drive progress across sourcing activities (non-P2P)
• Leverage AI tools (e.g., Copilot, Codex) to improve data quality and efficiency

Required Qualifications

• 3–5 years of experience in operations, contracts administration, or legal support roles
• Comfortable using AI tools to support day-to-day work
• Strong attention to detail, organization, and analytical skills
• Excellent communication and ability to coordinate across teams
• Experience with document management and administrative workflows
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Exposure to procurement or sourcing environments
• Experience with DocuSign or similar tools
• Familiarity with contract management or data systems

You will receive the following benefits

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

About the role

We are seeking a detail-oriented, AI-enabled Operations & Contracts Coordinator working onsite on a hybrid basis in New York, NY to support contract administration, data quality, and sourcing-related workflows. This role focuses on high-volume administrative execution, contract data integrity, and enabling procurement teams to operate efficiently.

Benefits

• Motion Recruitment Partners (MRP) is an Equal Opportunity Employer
• All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available
• Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy