306181 Staff Assistant

Responsibilities

• Provide extensive and complex administrative support to the faculty.
• Perform secretarial duties, including coordination of transcription using EPIC.
• Making changes to daily and master schedules in EPIC and maintaining the physician’s patient schedules in EPIC.
• Assemble and organize patient schedules for the Outreach Facilities.
• Tracking the timely return of completed documents.
• Printing letters on letterhead and retrieving signatures from physicians.
• Preparing documents for mailing.
• Receive physicians' mail, labs, and reports.
• Organize and arrange schedules for faculty.
• Update and maintain all aspects of the EPIC scheduling system.
• Work with MD's and NPs to create and maintain current schedule templates.
• Generate bump lists and print discrepancy reports, if necessary.
• Schedule interviews for the Fellowship Program.
• Set up and maintain schedule for off-site Fellows for rotations.
• Cook up for new faculty and staff for certification of computer systems.
• Gather, organize, and disseminate materials for lectures.
• Screen inquiries, answer telephone calls, respond to inquiries, and provide information as appropriate.
• Receive and assist visitors, referring them to the appropriate individuals.
• Index and file correspondence, records, and reports.
• Maintain calendar on computerized software and arrange travel and meetings.
• Afford backup to administrative staff as needed.
• Support other administrative needs of the division and divisions programs.

Qualifications

• Experience with Microsoft products (teams, word, etc) required.
• 5+ years of administrative work experience (Required).
• Candidates with a Bachelor’s degree may be considered with at least 2 years of administrative work experience.