Staff Assistant

The John Gore Organization is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com, and Group Sales Box Office. Productions span Broadway, Off Broadway, London’s West End, Japan, and 48 North American markets. The organization has won Tonys in every producing category, as well as numerous Drama League, Drama Desk, and Olivier awards.

About the role

The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team as a part-time Staff Assistant. This role works closely with senior management to assist in booking administration, basic accounting, and venue operations.

Pay: $20.00/hour. FLSA Status: Non-Exempt.

Responsibilities

• Answer all incoming telephone calls and maintain the automated attendant system
• Provide direct administrative support to the President and Vice President
• Support the sponsorship department by administrating the location for all sponsorship signage and programs
• Work closely with the Marketing Department to provide operational support for various initiatives
• Prepare paperwork for new hires, terminated employees, and other employment changes
• Maintain union personnel files
• Keep the office organized, stocked, and tidy
• Assist in various accounting duties
• Assist with the ticket donation program
• Organize, scan, and file all financial settlements
• Perform financial data entry for each engagement and event at the venue
• Complete expense reports for the President and Vice President
• Perform other duties as assigned by the President and Vice President

Competencies

• Cooperation: Establishes and maintains effective relations, exhibits tact and consideration, offers assistance and support to co-workers, works cooperatively in group situations, and works actively to resolve conflicts
• Quality Management: Looks for ways to improve and promote quality, demonstrates accuracy and thoroughness

Requirements

• A 4-year undergraduate degree in arts or business is preferred, but not required
• Ability to read, analyze, and interpret common articles, contracts, and financial reports
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
• Ability to effectively present information to top management, public groups, and/or boards of directors
• Basic knowledge of budgeting and data entry; solid understanding of basic accounting and spreadsheets
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of Microsoft Office; proficiency in Microsoft Excel is preferred

Physical Demands

• Regularly required to talk or hear
• Frequently required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl
• Must frequently lift and/or move up to 25 pounds

Work Environment

• Occasionally exposed to a great deal of walking, including up and down ramps and staircases
• Occasionally exposed to high, precarious places and tight, restricted areas
• The noise level in the work environment is usually moderate