Workplace Site Coordinator

About the Role

Crusoe is seeking a highly organized and service-oriented Workplace Site Coordinator to support day-to-day workplace operations in our site job site offices. This role is essential to maintaining a smooth, welcoming, and well-functioning office environment for employees and visitors. You will be the front line of the workplace experience, ensuring spaces are organized, stocked, and ready to support daily operations.

Responsibilities

• Supports office supply ordering, inventory tracking, and organization of shared spaces.
• Assists with meeting logistics and coordination, food orders, and internal event setup.
• Acts as the point of contact for facilitating essential communication and job specific forms for all Crusoe staff and onsite GC and Primes.
• Serves as a primary point of contact for all Crusoe visitors and Crusoe new hires onsite.
• Manage PPE distribution, supply tracking, and workplace readiness (meeting spaces, break areas, signage).
• Assist with onboarding processes for contractors and visitors (badges, site orientation, compliance checks).
• Orders, stocks, and maintains inventory of office supplies, drinks, snacks.
• Ensures conference rooms are tidy and stocked with necessary supplies.
• Coordinate site tours for internal and external stakeholders.
• Liaise with vendors for deliveries, catering, janitorial, and other on-site services.
• Support health, safety, and environmental initiatives (signage, compliance checks, reporting hazards).
• Track and document daily operational activities, escalating issues to the Operations Manager as needed.
• Provide general administrative and operational support to ensure seamless site execution.
• Ensure the physical workplace is safe, functional, and aligned with Crusoe brand and standards.
• Maintain cross functional partnership with onsite general construction contractors and other Primes.
• Provides basic receptionist coverage, including greeting visitors and managing incoming and outgoing mail and deliveries.
• Supports New Hire Onboarding preparation, logistics, and day of coordination and facilitation.
• Manages trailer layout and provides backup for desk/team seating assignment and layout.
• Acts as a liaison for Maintenance issues/repairs to the GC.

Requirements

• 2–4 years of experience in operations, construction support, or facilities coordination.
• Highly organized with strong attention to detail.
• Strong interpersonal skills with the ability to interact with employees, contractors, and external partners and create a welcoming atmosphere in the office.
• Ability to identify and resolve complex issues and work in a fast-paced environment.
• Ability to take initiative and problem solve on the spot.
• Ability to adapt to change and manage multiple simultaneous activities.

Benefits

• Competitive compensation and equity packages.
• Restricted Stock Units.
• Paid time off, paid holidays & leave of absence programs.
• Comprehensive health, dental & vision insurance.
• Employer contributions to HSA account.
• Paid parental leave.
• Paid life insurance, short-term and long-term disability.
• Professional development & tuition reimbursement.
• Mental health & wellness support.
• Commuter benefits (parking & transit).
• Cell phone stipend.
• 401(k) Retirement plan with company match up to 4% of salary.
• Volunteer time off.
• Global travel insurance & emergency assistance.
• Daily meals allowance.
• Additional perks & programs specific to location.

Pay

Compensation will be paid in the range of up to $36.00 - $43.00 per hour + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.