HR Coordinator

Essential Functions

• Provides administrative support to HR department and team members, such as meeting logistics, filing, mail management, records storage, etc.
• Maintains, updates, and distributes new and exiting employee checklists to applicable employees
• Processes and files I-9 forms and eVerify cases, conducting regular I-9 audits to ensure data accuracy and compliance
• Supports recruiting process by scheduling interviews for all internal and external candidates, preparing interview documentation, maintaining applicant records, collecting interview guides and summary sheets, etc.
• Affords assistance with HRIS related requests by activating and resetting accounts, processing and maintaining qualification cards, processing AWS requests, approving timesheets, assigning delegations, and answering general HRIS-related employee questions
• Keeps file storage accurate and up to date by maintaining and improving current filing system, performing regular audits and correcting any discrepancies
• Responds to routine employee and management HR inquiries and requests and refers escalated issues to appropriate HR team member
• Administers employee surveys as necessary
• Performs other duties as assigned

Knowledge, Skills, And Abilities

• Strong knowledge and proficiency in Microsoft Office 365, including Word, Excel, Outlook, OneNote, PowerPoint, Teams, and SharePoint
• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, and other virtual meeting platforms
• Strong verbal and written communication skills to interact professionally with colleagues and external contacts
• Organizational, time-management, problem-solving, and decision-making skills
• Prior experience working within an HRIS
• Ability to maintain strong attention to detail (minimal errors) and produce high quality work products
• Ability to effectively learn, use, and manage technology
• Ability to work independently as well as in teams/groups
• Ability to work and maintain confidentiality of highly sensitive/private information

Education, Licenses, and Certifications

• Required: High School Diploma or GED
• Preferred: Bachelor’s degree in a relevant specialty area
• Experience Required: At least one year of administrative experience supporting an HR function
• Preferred: At least two years of administrative support or HR experience

Behaviors And Assessments/Additional Requirements

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO’s Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes
• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test
• This position may require obtaining unescorted access status
• This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations