Workplace Office Manager

About the role

We are seeking a Workplace Office Manager to join our Workplace Team in San Francisco, reporting to our Real Estate Development Director and our Global Workplace Manager.

Responsibilities

• Ensure the office is clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
• Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Continuously review and analyze operational procedures, implementing improvements to maximize space utilization, equipment use, and waste reduction.
• Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
• Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
• Support onboarding and offboarding logistics, including coordination with HR, IT, and Security.
• Assist with managing satellite offices as needed.
• Cook up and coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace Coordinators.
• Support internal communications about operational changes, events, and workflow updates.
• Provide proactive and responsive communication and resolution for both routine and emergency requests.
• Employee-first approach; builds a positive onsite culture and experience.

Requirements

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
• Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.
• Workplace or facilities experience in a startup setting is a plus.
• In-office presence five days a week is required to deliver the optimal workplace experience.
• Planning, organization, prioritization, execution, and strong attention to detail.

Qualifications

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
• Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.
• Workplace or facilities experience in a startup setting is a plus.
• In-office presence five days a week is required to deliver the optimal workplace experience.
• Planning, organization, prioritization, execution, and strong attention to detail.

Skills

• Strong interpersonal and communication skills.
• Sourcing, managing, and negotiating with external partners.
• Comprehensive knowledge of Slack and Google Workspace.
• Experience using ticketing software.
• Ability to navigate ambiguity and shifting priorities.
• Workplace or facilities experience in a startup setting.
• In-office presence.
• Planning, organization, prioritization, execution, and strong attention to detail.

Benefits

• Medical, dental, and vision insurance (multiple plans, incl. HSA options)
• Company-paid life and disability insurance (short- and long-term)
• Voluntary insurance: accident, critical illness, hospital indemnity
• Optional supplemental life insurance for self, spouse, and children
• Pet insurance discount (Fetch)
• 401(k)
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Time Off policies
• Paid Vacation Time (1h for every 26h worked)
• 8 paid holidays per year
• Paid sick time
• Paid Bereavement leave
• Paid Parental Leave

Pay

The base starting rate for this role is $28.00 to $36.00 per hour.

Schedule

This role is based in our San Francisco office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.