Workplace Experience Coordinator

Position Summary

We are seeking an experienced and proactive Workplace Experience Coordinator to join our client’s dynamic SF Workplace Team. This full-time, contract position (6-months) offers an exciting opportunity to oversee daily office operations, enhance workplace safety, and deliver an exceptional experience for employees, guests, and clients. As a key ambassador of the company’s brand and culture, you will partner closely with various internal teams and external vendors to ensure the smooth functioning of the workplace in a fast-paced environment. This role provides a unique chance to make an immediate impact, support workplace initiatives, and contribute to a collaborative and customer-focused environment.

Key Responsibilities

• Coordinate and manage daily workplace operations to ensure a seamless office experience.
• Serve as the primary point of contact for vendor relationships and onsite service providers.
• Track facilities requests, coordinate issue resolution, and support workplace process improvements.
• Manage invoices and workplace expenses with accuracy and efficiency.
• Aid with office projects, workplace initiatives, and internal event coordination.
• Support workplace safety and emergency preparedness activities in compliance with safety standards.
• Deliver a best-in-class employee and guest experience, representing the company's values and brand.
• Collaborate across departments to support a productive and positive office environment.

Required Qualifications

• Minimum of 5 years of experience in workplace operations, facilities management, or office management.
• Proven vendor management experience and ability to coordinate workplace projects.
• Excellent organizational, communication, and interpersonal skills.
• Experience supporting office events and initiatives.
• Strong customer-service mindset with the ability to multitask effectively in a fast-paced environment.
• Comfortable working onsite daily with proficiency in Microsoft Office, Google Workspace, and facilities/work order systems.
• Familiarity with invoice and expense tracking systems is preferred.

Preferred Skills & Experience

• Experience in workplace safety protocols and emergency preparedness.
• Ability to build strong relationships with vendors and internal stakeholders.
• Previous experience supporting workplace projects and event planning.
• Knowledge of workplace technology and general facilities management tools.

Benefits

Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

Work authorization

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.