Workplace Experience Coordinator

About the role

This is a 5 day in office position in our San Francisco office. This role will start part-time with possibility of converting to a full-time permanent position.

What You Will Do

• Run the office day to day:
• Coordinate office moves: movers, furniture, floor layout, and seating
• Set up the space so it's ready on day one: desks, wifi, kitchen, supplies
• Stand up the new conference rooms, including AV and room booking
• Keep the office stocked and running: snacks, coffee, supplies
• Greet guests and receive mail and packages
• Set up desks for new hires, keep the space tidy and clutter-free, clean out the fridge at the end of each day, and water the plants
• Coordinate with building management to obtain keys for new hires, and collect keys and office access when someone leaves
• Ensure required compliance posters and the business certificate are posted correctly
• Ensure EpiPen and CPR training has taken place
• Culture and events:
• Welcome every new hire in person on their first day: meet them outside, hand them their key and a swag package, and get them settled
• Run recurring team events: weekly board game nights and a monthly social outing (escape rooms and similar)
• Plan and run company offsites
• New office launches: Travel to help set up new offices in other cities (for example Seattle or Toronto) for their initial launch

What We are Looking For

• You are organized and outgoing. You take pride in running an office space and taking care of the people in it, and you stay on top of the small things other people don't notice.
• Must have: Experience running an office or workplace at a startup or fast-growing company (office manager, workplace coordinator, or similar)
• A logistics brain: you can run a move, juggle deliveries and setup, and keep track of many moving pieces without dropping any
• Good with people: you excel at making people and new hires feel welcome

Based in San Francisco and able to work onsite five days a week, with occasional travel to help open new offices

• Any of these would make you stand out: You've managed an office move, buildout, and/or conference-room setup
• Event planning experience, from weekly socials to company offsites
• Familiarity with office and operations tools (Forkable, Brex, access/badging systems, or similar)

What we offer

• Competitive cash compensation
• Ownership and autonomy in a fast moving startup environment
• Lunch provided everyday onsite
• Weekly snack orders