Human Resource Coordinator

ImpactBio is a leading Life Science Solutions provider dedicated to supporting pharmaceutical, biotechnology, and medical device companies in building high-performing teams that drive innovation and improve patient outcomes. As a trusted partner in the industry, ImpactBio specializes in Recruitment Services, Commercial Operations, and CSO / Outsourced Sales Solutions, enabling clients to successfully launch products, expand their market presence, and achieve sustainable growth. The company prides itself on delivering flexible, urgent, and integrity-driven solutions tailored to the unique needs of each client. With a focus on fostering a collaborative and growth-oriented environment, ImpactBio invests in its people, encouraging professional development and creating opportunities for advancement. The organization’s commitment to excellence and innovation has established it as a reputable leader in the life sciences sector, making a meaningful impact on healthcare advancements worldwide.

About the role

We are seeking a Human Resources Coordinator to join our dynamic team remotely. In this full-time position, based in the U.S., you will play a vital role in supporting the entire employee lifecycle—from onboarding new hires to offboarding departing employees. Reporting directly to the Director of Human Resources, you will be responsible for coordinating onboarding processes, maintaining employee records, supporting HR operations, and ensuring a positive employee experience. This role offers an excellent opportunity for an organized, detail-oriented HR professional who thrives in a fast-paced, collaborative environment. Your contributions will directly impact the efficiency of HR functions and the overall employee engagement at ImpactBio. The ideal candidate will be proactive, resourceful, and committed to fostering a supportive workplace culture that aligns with the company's mission and values.

Responsibilities

• Coordinate all aspects of new hire onboarding, including preparing, distributing, and tracking employment documentation
• Partner with HR team members to deliver a seamless onboarding experience for new employees
• Communicate with employees, managers, and stakeholders regarding onboarding status, employment documentation, and HR inquiries
• Facilitate electronic completion of employment documents, company policies, and acknowledgments
• Schedule and support new hire orientation sessions
• Maintain accurate employee records within the HRIS system and ensure data integrity
• Generate HR reports regularly to monitor workforce metrics and trends
• Respond to employee questions related to payroll, benefits, HR policies, and employment matters
• Assist managers and HR leadership with performance management activities and personnel documentation
• Coordinate employee offboarding processes, including exit interviews and separation documentation
• Participate in HR projects and initiatives aimed at improving processes and employee experience
• Provide general administrative support to the HR department as needed

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Previous administrative experience, preferably within Human Resources
• Experience working with HRIS platforms is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines effectively
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service orientation and relationship-building skills
• Ability to handle confidential information with professionalism and discretion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Self-motivated, adaptable, and comfortable working independently in a remote setting

Benefits

• Competitive salary package
• Comprehensive medical, dental, and vision insurance coverage
• Paid Time Off (PTO) and holidays
• Fully remote work environment offering flexibility and work-life balance
• Opportunities for professional development and career growth
• Supportive and collaborative team culture
• Participation in impactful projects within the life sciences industry