Workplace/Employee Experience Specialist - San Francisco

About Plaud Inc.

Plaud is building the world's most trusted AI work companion for professionals to elevate productivity and performance through note-taking solutions, loved by over 2,000,000 users worldwide since 2023. With a mission to amplify human intelligence, Plaud is building the next-generation intelligence infrastructure and interfaces to capture, extract, and utilize what you say, hear, see, and think. Plaud Inc. is a Delaware-incorporated, San Francisco-based company pushing the boundary of human–AI intelligence through a hardware–software combination. With ISO 27001, ISO 27701, GDPR, SOC 2, HIPAA, and EN 18031 compliance, Plaud is committed to the highest standards of data security and privacy protection. To learn more about Plaud, please visit https://www.plaud.ai and follow along on Instagram, X, Facebook, LinkedIn, and YouTube.

Why You Should Join Us

Plaud is building the next generation intelligence infrastructure and interfaces to capture, extract, and utilize intelligence from what people say, hear, see, and think. Plaud is a bootstrapped, skyrocketing, profitable company with a $250M revenue run rate achieved in just three years. Define the next-gen paradigm for human-AI interaction. Gain exposure to cutting-edge AI for Pro tools and play a direct role in our global expansion. Work with passionate teammates who value innovation, collaboration, and customer success. Grow your career in a culture that champions continuous learning and fast career development. Market-competitive compensation, global exposure, and a vibrant, creativity-fueled work atmosphere.

Office Operations & Administration

• Oversee day-to-day office operations to ensure a smooth, efficient, and well-organized workplace.
• Manage office budgeting and expenses, including invoice processing and cost tracking.
• Maintain office supplies inventory, pantry stock, and procurement needs.
• Ensure the office complies with internal policies, safety standards, and local regulatory requirements.
• Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.
• Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.
• Aid with office equipment setup, workspace allocation, and facilities-related improvements.

Facilities & Vendor Management

• Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.
• Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.

Employee Experience & Culture

• Organize and execute company events such as office open days, volunteer activities, and Plaud Anniversary celebrations.
• Contribute to employee experience programs that foster engagement, belonging, and team connection.
• Cook logistics for internal gatherings, team-building events, and cultural initiatives.

Brand & Event Support

• Affiliate with office-related photo and video shoots, showcasing the space and supporting employer branding efforts.
• Support networking events, partner visits, and media engagements held in the office.
• Collaborate with cross-functional teams to ensure events and promotional activities reflect our brand values.

Skills, Qualifications And Experience We Look For

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• 3+ years of relevant experience in office management and HR, preferably with local exposure.
• Knowledge of basic HR practices and statutory requirements.
• Strong organizational, communication, and interpersonal skills.
• Able to handle confidential matters with discretion and work independently.
• Experience supporting office renovation and/or relocation would be a plus.