Workplace Coordinator

We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This is a contract position ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities.

Responsibilities

• Manage daily dispatch activities and ensure requests are assigned promptly and accurately.
• Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines.
• Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately.
• Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures.
• Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities.
• Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.

Requirements

• Experience coordinating schedules, assignments, or service requests in a fast-paced work environment.
• Ability to manage dispatch-related tasks while balancing multiple priorities throughout the day.
• Knowledge of full-cycle payroll processes and a strong focus on accuracy and confidentiality.
• Strong verbal communication skills, including experience handling inbound calls with careful attention to detail.
• Demonstrated organizational skills with the ability to track details, deadlines, and follow-up items.
• Comfortable supporting workplace operations and collaborating with team members across different functions.
• Legally authorized to work in the United States.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.