Warehouse Coordinator

Description

The Warehouse Coordinator will provide service and support to the warehouse by handling shipping and receiving tasks. The primary purpose of this position is to handle daily clerical and administrative tasks that keep our mail and warehouse operations running smoothly.

Core responsibilities

• Processing incoming & outgoing mail, packages via US Government Client, FedEx, UPS, DHL and freight shipments.
• Prepare and process all outgoing shipments via US Government Client, FedEx, UPS and freight shipments.
• Maintain accurate inventory counts of warehouse stock, shipping supplies, and company materials.
• Conduct regular cycle counts.
• Inspect incoming shipments for damage, defects, or shortages, and reconcile deliveries against packing slips for accuracy.
• Utilize warehouse management systems (WMS) or shipping software to log tracking numbers, inventory updates, and delivery confirmations.
• Safely load, unload, stack, and stage materials using equipment such as forklifts, pallet jacks, and hand trucks.
• Pick, pack, and label products or materials for internal distribution or external client shipping, ensuring strict adherence to packaging standards.
• Organize and maintain the physical layout of the mailroom and warehouse space to maximize space utilization, efficiency, and accessibility.
• Maintain a clean, organized, and safe working environment. Strictly adhere to OSHA regulations, hazardous materials (HazMat) shipping standards, and company safety protocols.
• Ensure the warehouse and mailroom facilities are always secure, monitoring access and properly handling confidential or high-value mail/cargo.

Qualifications

• A High School diploma or GED equivalent required and a minimum of 2 - 3 years of related work experience in warehouse, shipping and receiving.
• Forklift certification a plus.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine correspondence.
• Comfortable meeting and engaging with new people.
• Warm and engaging demeanor.
• Ability to assess circumstances, empathize and offer help.
• Basic knowledge of financial terms and principles.
• Ability to calculate simple figures such as percentages.
• Basic analytical skills.
• Intermediate skills with Microsoft Office Suite, Google documents, handheld mobile technologies and applications.