Warehouse Coordinator

About the role

Reporting to the Department Manager, the Warehouse Coordinator is responsible for overseeing the accurate and timely loading/unloading of products or materials to/from carrier trailers, coordinating yard movements, managing external transfers, maintaining an efficient shipping/receiving schedule and entering information on incoming & outgoing goods and services into the manufacturing computer system.

Responsibilities

• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and wear the required personal protective equipment (PPE) while in the warehouse or production areas (including but not limited to hairnets/beard nets, safety glasses, hearing protection, hard toe and slip/oil resistant shoes, appropriate safety gloves, and seatbelts while operating forklifts).
• Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or governing bodies (ex. SQF).
• Checks in carrier drivers, assigns dock door, dispatch and coordinate yard trailer moves.
• Maintain accurate records of all loaded drop trailers in the yard by conducting yard checks and issuing daily status updates to required departments, process appropriate paperwork (i.e. Trailer sheets).
• Ensure loads scheduled are released for loading.
• Perform shipping/receiving administrative duties (filing, prepare reports, clerical tasks)
• Cook with Customer Service to make sure enough product is available for the required ship date.
• Coordinate raw materials deliveries for production as needed by site; verify against packing lists and COA’s.
• Coordinate with Customer Service to make sure enough product is available for the required ship date.
• Coordinate dunnage and recycling inbounds as well as DOMR or raw materials; ensure efficient loading of dunnage trailers.
• PGI all finished good shipments when they ship and send necessary paperwork (i.e. Bill of Lading or STO’s) to Co-pack plants.
• Prepare Bill of Lading or customs information and prepare paperwork for invoicing and complete post goods issue transaction into SAP.
• Using the dock schedule, verify with carriers that appointments are available (if applicable). Reschedule if no-show.
• Perform daily cycle counts and recounts on raw materials as directed, or work with Inventory Control personnel as needed by site.
• Review documentation for completeness of deliveries and ensure that any short or inaccurate deliveries are documented and followed up. Inform management of all discrepancies in inventories for raw materials.
• Ship lab samples or other packages as required (nationally/internally) via Courier Service.
• Perform daily checks on seals, locks, and potential damage on both loaded and unloaded trailers, focusing on gathering information provided by forklift drivers as well as carrier drivers.
• Releases carrier drivers after loading or unloading is complete. Report any driver issues as need.
• Makes sure shipments are ready for delivery, coordinates deliveries, issues shipping instructions, traces and expedites shipments.
• Verifies order has been completed by forklift operator prior to producing all required paperwork upon load completion.
• Cook product transport between internal warehouses or to offsite/3rd party warehouses.
• Verify pallet counts and type (Peco, Chep, GMA) and adjust counts in SAP if needed.
• Reconcile invoices to purchase orders in SAP Open Text.
• Keeps receiving docks and raw material storage areas clean and free of debris. Maintains a clean and orderly work area.
• Tracks and communicates door service status; works with Manager/Maintenance to schedule repairs.
• Aids in dispatching and billing duties, as needed.
• Always represents the company in a positive professional and harmonious manner.

Requirements

• Proficiency with Warehouse Management System and Microsoft Office: Excel, Word, Outlook
• Confident computer skills navigating internet and customer portals
• Knowledge of HAZMAT material shipping requirements
• Knowledge of D.O.T. specifications for loads, loading patterns and overweight loads
• Valid Forklift certification from a Refresco approved trainer
• Ability to Mult-Task

Competencies

• Communication Skills: Clear and effective communication with team members, management and other departments
• Numeracy Skills: Must be able to complete unit conversions and perform basic math calculations
• Teamwork: Ability to work collaboratively within a team environment
• Problem-solving skills: Ability to quickly identify and resolve operational issues
• Attention to Detail: High level of accuracy in handling materials and recording information
• Adaptability: Flexibility to adapt to changing work demands and schedules
• Time Management: Efficient in managing time and prioritizing tasks to meet production deadlines
• Safety and Risk Management: Participation in safety audits and inspections to ensure a safe working environment

Education and Experience

• A minimum High School Certification or equivalent (GED)
• Associates degree or higher preferred
• 2 years minimum warehouse shipping and receiving experience; Experience in Inventory Control or Customer Service is a plus
• Food/Beverage Manufacturing is preferred
• Proficiency with SAP: Supply Chain Dynamic Menu / Dock Scheduling / PGI Reporting / Receiving functions

Working Conditions

• Work Schedule: Weekdays, weekends, afternoon, evenings, overnight and holidays may be required
• Overtime scheduled as needed
• Work Environment: Operating in a fast-paced production plant with numerous moving parts. High truck volume in the Yard. Noise level requires hearing protection, and temperatures can get very hot / and or relatively cold

Pay and Benefits

Refresco Beverages, US Inc. offers the following competitive pay and comprehensive benefits:

• Medical/Dental/Vision Insurance
• Health Savings Accounts and Flexible Spending Accounts
• Life and AD&D Insurance, critical illness, hospital indemnity, and accident insurance
• Short-term disability and long-term disability
• Pet Insurance
• Legal Benefits
• 401(k) Savings Plan with Company Match
• 12 Paid Holidays
• Vacation Days and Paid Sick Time
• Off Days
• Well-being Benefit Discount and Total Reward Programs