Warehouse Administrator

Responsibilities

• Take full ownership of warehouse administrative functions, ensuring tasks, reports, records, and system transactions are completed accurately and on time.
• Manage all visitor, contractor, and vendor check-in/check-out activities while maintaining site security and compliance standards.
• Serve as a primary point of contact for administrative support and communication between warehouse operations, drivers, vendors, and internal departments.
• Maintain accurate warehouse records, reports, and documentation in support of operational, customer, and regulatory requirements.
• Monitor administrative processes and proactively identify opportunities to improve efficiency, organization, and workflow performance.
• Demonstrate a high level of accountability, attention to detail, and follow through on assigned responsibilities.
• Prepare, review, and maintain Bills of Lading (BOLs), shipping manifests, receiving documents, and related transportation paperwork.
• Work directly with drivers and transportation providers to verify documentation and ensure timely processing of inbound and outbound shipments.
• Verify trailer numbers, seal numbers, shipment quantities, and supporting documentation prior to authorizing unloading activities.
• Secure outbound loads by applying, documenting, and maintaining trailer seals in accordance with company and customer requirements.
• Place shipping documentation within trailers when required and ensure all paperwork accompanies outbound shipments.
• Cook up coordination of dock activities and communicate effectively with transportation providers to support efficient loading and unloading operations.
• Aid in resolving shipping discrepancies, documentation errors, and transportation-related issues.
• Support inventory control activities including cycle counts, inventory audits, stock reconciliation, and transaction verification.
• Afford assistance with inventory investigations and support corrective actions when discrepancies are identified.
• Maintain organized inventory records and documentation to support operational accuracy.
• Provide hands-on support within warehouse and repack operations as business needs require.
• Assist with receiving, shipping, product movement, pallet handling, staging, and other warehouse-related activities.
• Support repack operations by assisting with production activities, material flow, and completion of operational tasks.
• Demonstrate a willingness to transition between administrative responsibilities and warehouse floor support throughout the workday.
• Work collaboratively with warehouse, repack, inventory, and production teams to achieve daily objectives.
• Promote and maintain a safe, clean, and organized work environment.
• Follow all company policies, safety procedures, quality standards, and regulatory requirements.
• Lead by example through professionalism, accountability, reliability, and a positive attitude.
• Foster a team-oriented culture by supporting coworkers and contributing to the overall success of the operation.

Requirements

• Must be able to complete various activities in the warehouse that may require hours of lifting, standing, and carrying.
• Must be able to move up to 50 pounds at a time.

Qualifications

• High school diploma or equivalent.
• Experience in a warehouse or similar administrative setting preferred.
• Strong organizational and attention to detail skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

Skills

• Warehouse management and operations.
• Inventory control and management.
• Shipping and receiving documentation.
• Customer service and communication skills.
• Physical stamina and ability to lift up to 50 pounds.

Benefits

• PTO & Paid Personal Time Off
• 401K
• Medical, Dental, Vision and Supplemental Insurances
• Performance-Based Incentives
• Employee & Family Assistance Program
• Growth and Internal Mobility Opportunities
• Some pretty good beer!

Pay

Competitive compensation package commensurate with experience.

Schedule

Shift: Monday - Friday | 5:30 AM - 2:00 PM

Flexibility to adjust work hours based on business demands, operational priorities, production schedules, inventory activities, and customer requirements.

Ability to work additional hours as needed to support audits, inventory counts, production demands, and shipping schedules.