Ward Clerk-Forensic (DOH/NMBHI #13222)

Why does the job exist?

Incumbent is responsible for maintaining the unit medical records by auditing, filling, progress notes, sorting, and ordering proper forms. Other clerical duties include receptionist, ordering and receiving equipment or supplies needed on the respective unit. In addition, Ward Clerk will order and monitor utilization of selected supplies, office printers, fax machines, telephones, etc.

How does it get done?

• Audit confidential charts regularly for completeness including presence of all necessary documents and signatures
• Assure additional blank forms are placed in chart and stamped with labels as need arises
• Review incoming reports/documents daily for patients identification data and Treatment Team signature
• Routinely notify supervisor of chart deficiencies
• Initiate corrective action in repair of charts

Who are the customers?

• Patients/Residents/Clients

Minimum Qualification

• High School diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software
• Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) months may substitute for the required experience

Employment Requirements

• Must possess a valid Drivers License
• Must obtain a Defensive Driving Certificate

Working Conditions

• Work is performed in an office setting
• Long hours of sitting and extreme computer use required
• Working in a very high stress level environment
• Must be able to lift/move a minimum of 25 lbs.
• May be required to work evenings, weekends and holidays

Supplemental Information

• Click here to learn about Total Compensation
• Email Agency Contact Information: Kaylene Maldonado (505)454-2371

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.