Volunteer Coordinator – Adult Education

Position Description

This full-time, hourly, benefited position plays a key role in supporting the Adult Education Program at Catholic Charities of Eastern Oklahoma. Working collaboratively in a team environment, the individual in this role manages a broad range of administrative functions and volunteer coordination responsibilities to ensure effective volunteer engagement and program delivery.

Ministerial

Maintain professional and personal conduct that aligns with the ethical and moral standards of the Catholic Church
Pray daily for the needs of the poor through personal prayer, daily Mass, and/or adoration
Be willing to learn and apply Catholic teaching in this role
Foster a shared culture of ministry across program operations and management

Leadership

Take ownership of the Adult Education program’s vision by actively aligning daily responsibilities with long-term goals and CCEOK values
Continually evaluate the evolving needs of the Adult Education Program and offer thoughtful recommendations for improvement
Embody the qualities of an ideal team player by consistently demonstrating humility, strong work ethic, and a collaborative spirit in support of shared success
Contribute to a mission-driven culture by staying engaged with program objectives and recognizing how individual efforts support collective impact
Demonstrate accountability and initiative in advancing team goals, identifying areas for improvement, and supporting strategic priorities
Actively engage in team discussions and planning efforts to ensure program strategies are informed with real-world insight
Maintain focus on excellence and continuous improvement by seeking feedback, sharing ideas, and staying attuned to evolving program needs

Volunteer Engagement

• Recruit, engage, and retain volunteers for the main campus and outreach education sites to maintain standard volunteer numbers and provide supplemental coverage
• Collaborate with Adult Education staff to identify and develop potential volunteers, enhancing their experience within the program
• Facilitate volunteer onboarding and placement within Adult Education
• Manage and prioritize communications—including phone calls, emails, messages, and mail—from internal and external contacts related to Adult Education volunteering
• Serve as the primary point of contact for Education volunteers, maintaining comprehensive knowledge of program operations, staff, schedules, policies, and procedures
• Maintain the volunteer calendar and update the Volgistics database to ensure accurate tracking of volunteer hours
• Regularly communicate with volunteers to foster a sense of appreciation and integration within the team
• Aid the program manager in coordinating volunteer orientations, trainings, and appreciation
• Collaborate with the Volunteer Engagement office to align and coordinate volunteer Outreach

Community Engagement

• Partner with the department manager to maintain and build relationships with local organizations and Catholic parishes to establish new sites for program offerings
• Become the point of contact for volunteers at the new program sites, regularly communicating and providing support for volunteers
• Represent the Adult Education team as needed in all volunteer-related functions
• Network within the community to bring new talent and mission-minded individuals to serve in the program
• Perform other duties as assigned to advance the success of students, staff, and the program