Venue Assistant

The UMLAUF Sculpture Garden + Museum seeks a dedicated and detail-oriented professional to serve as Venue + Events Assistant. This position supports the Venue + Events Manager in the areas of client relations, sales, event coordination, and venue operations. The ideal candidate will demonstrate strong organizational skills, a collaborative spirit, and an enthusiasm for providing excellent service to clients and community partners.

Responsibilities

• Event and Venue Support
  • Conduct client site visits, including occasional weekend appointments.
  • Assist with weekday venue rentals, providing on-site client support as needed.
  • Serve as Manager on Duty during some evening and weekend rentals during peak seasons as needed.
• Administrative and Operational Support
  • Utilize Tripleseat event management software to manage client inquiries, proposals, contracts, and event documentation.
  • Complete weekly and monthly office tasks, including:
    • Monitoring and maintaining linen and rental equipment inventory.
    • Organizing supplies and equipment following UMLAUF events.
    • Collecting and cataloging event photographs for marketing and archival purposes.
  • Maintain accurate and current records for:
    • Competitor and market analyses
    • Preferred vendor lists and contact information.
    • Event supply inventory and organization.
    • Event photo galleries and marketing assets.

Requirements

• Flexible availability, including evenings and weekends.
• Responsible, reliable, and punctual work habits.
• Strong written and verbal communication skills.
• Ability to effectively communicate the value of the UMLAUF venue to potential clients.
• Demonstrated organizational, analytical, and problem-solving skills.
• Ability to lift up to 40 pounds.

Skills

• Experience in the hospitality, events, or venue management industries.
• Proficiency in Microsoft Office Suite.
• Familiarity with Canva for design and marketing purposes.
• Experience using Tripleseat Event Management Software.

Benefits

• Teladoc Plus + Mental Health: 24/7/365 access to physicians via phone, app, or video; can diagnose, treat, and write prescriptions.
• Most Teladoc calls have no copay; mental health visits have a $0 copay.
• Benefits may not be declined in lieu of any other form of compensation.

Pay

$22.00 per hour

Schedule

Approximately 15 hours per week; schedule varies based on event and site visit needs. Evening and weekend availability required.