Vendor Management Senior Specialist

About the role

The Senior Specialist, Vendor Management plays a crucial role in managing the end-to-end lifecycle of third-party vendors supporting facility operations, building systems, and maintenance services. This includes procurement, onboarding, contract administration, budget oversight, invoice reconciliation, and performance management for vendors providing services such as preventive and corrective maintenance, building infrastructure support, and facility-related operations.

Responsibilities

• Manage the full vendor lifecycle, including contract negotiation, execution, renewal, and termination for cause.
• Oversee vendor onboarding and due diligence processes to ensure compliance with company standards and policies.
• Manage an annual vendor services budget, including forecasting, monitoring spend, and controlling costs.
• Ensure accurate billing, invoice reconciliation, and timely vendor disbursements in collaboration with Finance.
• Collaborate cross-functionally with internal stakeholders to align vendor services with operational goals and project needs.
• Identify operational needs requiring new or expanded service contracts and lead the development of associated contract requirements and procurement activities.
• Oversee contracted ongoing operational support services to ensure service quality and regulatory compliance.
• Maintain comprehensive records of vendor agreements, service history, performance metrics, and compliance documentation.
• Develop scopes of work, solicit bids, and manage service contracts for ongoing operational needs, including facilities and maintenance services.
• Maintain strong vendor relationships and serve as the primary point of contact for contract and service-related matters.
• Identify opportunities for cost savings, service improvements, and operational efficiencies.

Qualifications

• Minimum of five years of experience in maintenance operations, facilities management, or third-party service/vendor management.
• Experience managing outsourced maintenance services in a distribution center, manufacturing, or similar operational environment.
• Strong organizational skills with the ability to prioritize and respond effectively in time-sensitive operational environments.
• Demonstrated experience managing vendor contracts, service providers, and operational budgets.
• Working knowledge of facility systems including life safety, electrical, mechanical, plumbing, and power generation systems.
• Proficiency with Microsoft Office applications and familiarity with Computerized Maintenance Management Systems (CMMS).
• Effective communication skills, including the ability to present recommendations, resolve issues, and influence decision-making.

Pay

Minimum Salary: $76,700.00
Maximum Salary: $101,955.00
VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.