Vendor Management Analyst I

Position Responsibilities

• Supports the Senior Vendor Manager in day-to-day vendor and contract management activities.
• Captures vendor onboarding, including submitting IT tickets, tracking progress, and ensuring vendors have required system access, equipment, and resources.
• Captures consultant onboarding/offboarding, PO processing, and works with Legal on NDA requests, Consulting Agreements, and Master Services Agreements.
• Tracks contracts, statements of work (SOWs), amendments, and related documentation through approval workflows to ensure timely execution.
• Maintains accurate records of vendor contracts, renewals, expirations, and key milestones.
• Follows up with internal stakeholders and vendors to ensure completion of required tasks and documentation.
• Supports monitoring vendor compliance with contractual requirements and organizational processes.
• Schedules, coordinates, and documents vendor-related meetings and reviews.
• Manages intake, routing, and status tracking of vendor-related requests within the DBT organization.
• Identifies and escalates risks, delays, or issues to the Senior Vendor Manager.
• Maintains and updates vendor management trackers, templates, and reporting tools.
• Maintains and updates desktop procedures, job aids, and standard operating instructions for the vendor management function.
• Supports automation efforts by ensuring processes are clearly defined, documented, and kept current.
• Assists in basic reporting and data validation related to vendor performance, contracts, and spend tracking.
• Performs data entry and ensures data accuracy across vendor management systems.
• Provides general administrative and coordination support across the vendor portfolio.
• Other duties as assigned.

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree preferred; equivalent experience considered.
• 1–3 years of experience in administrative support, vendor coordination, procurement, or related field.
• Experience working in a corporate or IT environment preferred.
• Familiarity with contract, procurement, or vendor management processes is a plus.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Other Qualifications & Desired Competencies

• Exceptional attention to detail with a high degree of accuracy in tracking contracts, tasks, and documentation.
• Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and follow-ups.
• Excellent written and verbal communication skills; able to coordinate effectively across vendors and cross-functional stakeholders.
• Strong follow-through and ownership mindset; proactively tracks items to completion and ensures nothing falls through the cracks.
• Ability to work in a fast-paced, highly cross-functional environment with frequent context switching.
• Comfortable working in structured, process-driven environments with a focus on documentation, tracking, and compliance.
• Demonstrates reliability, responsiveness, and accountability in day-to-day execution.
• Able to identify issues and escalate appropriately.
• Willingness to learn vendor management processes, systems, and tools.