Vehicle Administrator

About the role

This is a pivotal role within the dealership, working closely with the Sales Management and Finance teams while supporting the wider sales operation. You’ll be responsible for managing key vehicle administration processes with accuracy, efficiency and professionalism ensuring every customer journey runs smoothly behind the scenes. The role involves liaising across departments, maintaining compliance standards, and working with manufacturer systems and industry regulations including GDPR, HMRC, FCA, DVLA, and RAV requirements.

We are leading the way in using the latest technology, including iLloyd, to transform the role and help our teams work smarter, not harder. By embracing innovation and modern systems, we aim to create a more efficient, streamlined, and rewarding way of working. No two days are the same, making this an ideal opportunity for someone who enjoys variety, responsibility, and working as part of a collaborative team.

Responsibilities

• Manage key vehicle administration processes with accuracy, efficiency and professionalism
• Liaise across departments to support smooth customer journeys
• Maintain compliance with GDPR, HMRC, FCA, DVLA, and RAV requirements
• Work with manufacturer systems and modern dealership technology such as iLloyd

Requirements

• Highly organised with exceptional attention to detail
• Experience in vehicle or dealership administration
• Confident using Microsoft Office and email systems
• Self-motivated, ambitious, and eager to learn
• A strong team player with excellent communication skills
• Able to prioritise multiple tasks and remain calm under pressure
• Positive, proactive, and solutions-focused
• Experience within a busy administrative environment, ideally within the automotive sector

Benefits

• 33 days of annual leave, inclusive of Bank Holidays
• Healthcare cash plan
• Employee vehicle-discount schemes
• Cycle to work scheme
• Eyecare vouchers
• Free flu jabs
• Pension scheme (Life cover included)
• Internal and manufacturer training
• Staff referral scheme