Vehicle Department Administrator

About the Company

For more than 25 years, MSX International has been a dedicated partner to leading automotive brands around the world. We support them in transforming their businesses and managing their operations across Customer Experience, Repair Optimization, Learning, and Insights. With over 5,000 employees in more than 80 countries, our teams provide industry-leading expertise, combining deep industry knowledge with cutting-edge technology to help automotive clients increase revenue, reduce costs, enhance operational efficiency, and improve customer satisfaction.

Responsibilities

• Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
• Coordinate and distribute vehicles and distributor plates.
• Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
• Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
• Submit and track vehicle orders until arrival at NHQ.
• Ensure up-to-date vehicle maintenance.
• Track, confirm repairs, and returns of buy-back vehicles.
• Coordinate with the engineering garage for vehicle repairs.
• Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
• Prepare and coordinate VIP/Executive vehicle loans.
• Vehicle preparation for departmental uses, such as marketing, media, and special events.
• Support engineering events including benchmarking and testing.
• Conduct routine and ad hoc data entry and reporting.
• Generate bi-weekly vehicle inventory reports (department vehicles and buybacks).
• Provide weekly owner's manual status reports.
• Update monthly and annual governance and syndicated templates.
• Conduct monthly Quick Reference Guide (QRG) reviews and tracking.

Requirements

• Recent college graduates with 6 months – 1 year of analytical and reporting experience.
• BA/BS degree required.
• Excellent communication skills, comfortable interacting with all management levels.
• Strong organizational, decision-making, and problem-solving skills.

Schedule

Full Time, Monday–Friday (8am – 5pm), On-Site in Fountain Valley.

Pay

The wage range for this role is $20 to $24 hourly, based on current experience. Factors considered include skill sets, experience, training, and business or organizational needs.