UNIV - Administrative Coordinator I - CHP Dean's Office

About the role

The position provides administrative and operational support to the Dean's Office, focusing on Student Affairs. It involves managing sensitive student records, coordinating executive-level scheduling and special projects, overseeing student data reporting and compliance processes, supporting recruitment and student services initiatives, and serving as a key resource for college-wide administrative operations.

Responsibilities

• Notetaking and Records Management: Supports the Dean's Office in managing student records, drafting letters, and coordinating Honor Council Hearings. Supports student recruitment and marketing efforts.

• Executive Level Administrative Support: Coordinates committee and search activities, manages student information systems, supports policy administration, processes invoices, and collaborates across the college.

• Serves as CHP Team Administrator in Anthology Student, manages student data in Informer, and supports various college-wide initiatives.

• Supports Student Services: Manages student training compliance, creates and distributes evaluations, schedules orientation sessions, and supports clinical education team.

• Executive Support: Provides secondary administrative support to the Dean and ADAFA, assists Clinical Education team, and coordinates Clery Act reporting.

• Policy Management: Uploads, updates, and manages college policies, and provides support for faculty-related policies.

Requirements

• Minimum Requirements: High school diploma and four years relevant experience, or bachelor's degree and two years experience in business management, public administration, or administrative services.

• Physical Requirements: Continuous ability to perform job functions in an upright position, frequent ability to perform job functions in a seated position, frequent ability to walk, frequent ability to work indoors, infrequent ability to work outdoors, infrequent ability to work in confined/cramped spaces, infrequent ability to perform job functions from kneeling positions, frequent ability to bend at the waist, infrequent ability to squat, infrequent ability to perform 'pinching' operations, continuous ability to use both hands/arms, frequent ability to perform repetitive motions, frequent ability to reach in all directions, continuous ability to maintain tactile sensory functions, infrequent ability to lift and carry 15 lbs., continuous ability to hear and/or understand whispered conversations at a distance of 3 feet, frequent ability to work in dusty areas.