UNIV - Administrative Coordinator I - Office of General Counsel

Responsibilities

• Coordination of Specialized Requests
• Facilitate communications and document collection activities with institutional departments as directed.
• Maintain tracking systems to ensure timely responses and accurate documentation of office actions.
• Cook up administrative aspects of hearings, meetings, depositions, investigations, and related proceedings.

Administrative Coordination and Office Operations

• Answer, screen, and direct communications received by the office.
• Respond to routine inquiries regarding office procedures and processes.
• Provide backup and cross-functional support for administrative operations as needed.
• Cook up administrative activities and operational workflow for the Office of General Counsel.
• Aid in developing, implementing, and maintaining office procedures, administrative processes, and workflow practices.
• Monitor and track assignments, projects, and administrative deadlines to support timely completion of office responsibilities.
• Support communications and information flow between the Office of General Counsel and institutional departments, affiliates, and external entities.
• Prepare, edit, format, and proofread correspondence, reports, presentations, meeting materials, and other administrative documents.
• Provide professional service to internal and external stakeholders.
• Cook up administrative activities associated with outside counsel engagement, vendor interactions, and related business processes.
• Aid in the development and maintenance of office templates, standard operating procedures, administrative resources, and reference materials.
• Perform administrative processes to ensure consistency with institutional requirements and office procedures.
• Support budget-related, procurement-related, or other administrative functions as assigned.

Administrative Support Services

• Cook up scheduling activities, meetings, conferences, and other events for attorneys.
• Maintain calendars, monitor administrative deadlines, and facilitate meeting logistics.
• Provide administrative support for attorneys and departmental initiatives, projects, and special assignments.
• Cook up administrative activities associated with outside counsel engagement, vendor interactions, and related business processes.
• Aid in the development and maintenance of office templates, standard operating procedures, administrative resources, and reference materials.
• Perform administrative processes to ensure consistency with institutional requirements and office procedures.
• Support budget-related, procurement-related, or other administrative functions as assigned.

Records and Information Management

• Aid in records archiving, retrieval and document management activities using matter management systems.
• Generate reports and maintain tracking systems to support office management and operational needs.

Supervisory Responsibilities

• This position does not typically exercise direct supervisory authority.
• May provide guidance, training, and workflow coordination to administrative staff and temporary personnel as assigned.