Administrative Coordinator I

Responsibilities

• Aid the Administrative/Project/Program Manager and staff in implementing and administering Center and department/project(s)/program policies and procedures.
• Act as a liaison with Center staff and outside individuals/organizations, addressing questions and resolving problems regarding department/project(s)/program administration.
• Supervise administrative and clerical staff, including hiring, training, delegation of responsibilities, performance evaluations, and handling discipline and termination issues.
• Coordinate personnel administration functions such as submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and various personnel form completion.
• Coordinate project space and facilities, managing changes as needed.
• Manage acquisition, maintenance, storage, and supply of equipment.
• Coordinate the production, printing, and distribution of new and revised Center and department/project(s)/program manuals.
• Recommend and implement policies and procedures related to department/project(s)/program administration.
• Perform administrative and clerical responsibilities including scheduling meetings, conferences, and seminars; collecting and compiling billing and statistical information; composing memos, reports, and minutes; establishing and maintaining department/project(s)/program files; producing/overseeing the production of manuscripts and publications.
• Assist the Administrative/Project/Program Manager and Investigators with special projects.

Qualifications

• Requires High School/GED and five years of administrative or relevant experience OR equivalent education/experience.
• Preferred Qualifications: Experience building working relationships virtually and in person with internal and external partners; proven ability to engage individuals on the phone, by email, and in person; excellent written, verbal, and interpersonal communication skills; highly developed organizational and information management skills; critical thinking and creative problem solving; ability to handle and respect confidential and sensitive information.

Pay

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Benefits

• Medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/recruitment during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.