UNIV - Administrative Coordinator I - College of Health Professions, Department of Clinical Sciences, Division of Physician Assistant Studies

Job Description Summary

Performs a variety of complex administrative support or technical support duties. Incumbents may perform some secretarial and paraprofessional duties, but job duties primarily involve the performance of administrative tasks. Work generally requires individual discretion in the interpretation and application of policies and procedures within a specified area.

Clinical Administration Support

• Conducts data collection for required accreditation reports
• Prepares monthly clinical rotation data reports for clinical faculty
• Collects data for all preceptor clinical sites
• Affixes to the clinical education team to ensure student Supervised Clinical Practice Experiences (SCPEs) comply with accreditation standards for the program and the university
• Schedules student SCPE assignments
• Affixes to confirm each student has met all requirements necessary for each of their supervised clinical practice experiences, ensuring these are uploaded into CORE
• Sends preceptor information at the end of the clinical year including thank you, certificate, student eval feedback, and CME letters
• Regularly updates and tracks individual preceptor URL information for their licensure in accordance with ARC-PA standards

Rotation Site Support

• Affixes to initial and ongoing site visits (travel required)
• Tracks new and renewal forms that are due, and preceptor visits
• Ensures the maintenance of the clinical site, preceptor, and student rotation documentation

Clinical Education Support

• Affixes to scheduling for student call-back days
• Attends and transcribes minutes for all Clinical Education Team Meetings
• Verifies completion of required Blueprint activities for each student on each rotation
• Proctors student examinations to meet ADA compliance requirements

Simulation/Lab/General Support

• Proctors student examinations to meet ADA compliance requirements
• Manages lab supply orders and lab management (scheduling cleaning, etc.)
• Provides organization and management of the scheduling of standardized patients and Objective Structured Clinical Exams (OSCE)
• Coordinates scheduling and communication with Scott George and his team
• Organizes CCET/simulation sessions
• Oversees otoscope and equipment sign-out and maintenance
• Ensures adequate lab supplies are available for student learning and collaborates with PAS faculty to establish simulation lab procedural experiences

Minimum Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements

• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Ability to work outdoors in all weather and temperature extremes.
• Ability to work in confined/cramped spaces.
• Ability to perform job functions from kneeling positions.
• Ability to bend at the waist.
• Ability to squat and perform job functions.
• Ability to perform 'pinching' operations.
• Ability to fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to lift and carry 15 lbs., unassisted.
• Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
• Ability to push/pull objects, up to 15 lbs., unassisted.
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to match or discriminate between colors.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to maintain hearing acuity, with correction.
• Ability to hear and/or understand whispered conversations at a distance of 3 feet.
• Ability to perform gross motor functions with frequent fine motor movements.
• Ability to work in dusty areas.