Unit Business Administrator IV

Budget & Finance

• Work with the Executive Director to develop clinical and practice budgets.
• Enter information into the Budget Application Model (Workday Adaptive).
• Run, reconcile, review and address balance variances against budget detail reports.
• Ensure accurate information is entered per University policy.
• Prepare and submit Budget Transfer Requests (BTR), Budget Revision Requests (BRR) and Budget Change Orders (BCO) as necessary.
• Maintain and monitor budgets versus actuals and address variances in a timely manner.
• Forecast account status at annual, biannual, quarterly and/or monthly milestones.
• Verify faculty and staff effort on grants and input funding changes via SOM Finance Office, PAR or FMP processes.

Human Resources

• Serve as approver of all Hiring Requests, Job Data Changes, and other similar functions.
• Route applicable Dean's Office and/or Health Affairs Staff on approval requests for requests 18% and/or above midpoint for Staff, or Faculty roles as warranted by SOM policy.
• Oversee research faculty and departmental staff annual performance appraisal process.
• Verify (if available) annual increases to staff and research faculty.
• Generate departmental organizational charts.

Reconciliation

• Oversee and troubleshoot Workday/BA3/BA4 reports in the Department of Ophthalmology and Visual Sciences.
• Supervise grant reconciliation process (and grant pre/post award staff).
• Report issues to software provider and assist in training users on utilization of the software, reports, etc.
• Ensure budget for clinical trials, cost shares are being run based on cash balances and timely transfers are made to ensure full funding of cost shares.
• Ensure effort reports are developed, reviewed and verified per University policy.

Office Management

• Analyze systems, policies and procedures within the Department of Ophthalmology and Visual Sciences and initiate changes to provide effective function of office and its staff.
• Supervise the work of the Financial Assistant III position.
• Research and make recommendations on software or other technology to enhance flow, information storage and retrieval.
• Prepare and review departmental business plans and operations.
• Oversee point-of-contact for building access processes between University of Louisville, University of Louisville Physicians and University of Louisville Hospital for faculty and staff.

Other Duties

• Prepare and review departmental business plans and operations.
• Oversee point-of-contact for building access processes between University of Louisville, University of Louisville Physicians and University of Louisville Hospital for faculty and staff.
• Oversee ad-hoc projects as requested by the Executive Director, Vice-Chair(s) or Chair of the Department of Ophthalmology and Visual Sciences.

Qualifications

• Bachelor's degree in a related field.
• Six (6) years of relevant experience or an equivalent combination of education and experience.

Skills

• PeopleSoft Financials/Workday.
• PeopleSoft Human Resources/Workday.
• Microsoft Office, including Excel.
• Accounting software/department management system (e.g., BA3/BA4).
• Budget preparation.

Benefits

Will Be Commensurate To Candidate Experience.

Pay

Will Be Commensurate To Candidate Experience.

Schedule

Full time.