Union Payroll Administrator

About the Company

E-J Electric T&D LLC specializes in transmission, distribution, substation, and civil construction. With a strong “safety first” culture, E-J delivers a wide range of projects from emergency response efforts to complex turnkey solutions supporting large-scale power and renewable energy initiatives. Known for its unwavering commitment to customer satisfaction, E-J serves both public and private sectors, partnering closely with some of the nation’s largest utilities. The company is dedicated to building a cleaner, more resilient energy future that reflects the evolving needs of the communities it serves.

About the Role

We are looking for a Union Payroll Administrator to join our Payroll team in Wallingford, CT. The Union Payroll Administrator performs a variety of functions necessary for the accurate and timely processing of multi-state, multi-company, weekly payrolls for union employees.

Responsibilities

• Payroll Processing:
  • Independently process payrolls in accordance with collective bargaining agreements and other contracts, and in compliance with applicable company policies and federal, state, and local regulations
  • Timely and accurately process weekly multi-state, multi-company payrolls
  • Process on-demand payments, retro payments, one-time payments, and tax adjustments
  • Manage void checks, direct deposit changes and reversals, and overpayment collections
  • Review and set up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system
  • Understand union pay and paid time off rules
• Employee Payroll Support:
  • Coordinate with Operations Managers, Foremen, and Supervisors to validate and finalize attendance records and ensure timely completion of corrections prior to payroll processing
  • Answer employee payroll and timekeeping questions and concerns in a timely manner
  • Manage the timely resolution of union payroll matters
  • Ensure onboarding and offboarding tasks are completed, and employees are properly and timely processed
• Data Tracking & Reporting:
  • Prepare, review, and submit certified payroll reports and supporting documentation
  • Update weekly and monthly payroll metrics reports
  • Work with the GL team to reconcile payroll data with accounting records, including general ledger, accounts payable, and accounts receivable, and perform related account reconciliations and journal entries
  • Work with project managers and billing coordinators on the payroll component of AIA contract billing
  • Assist with labor audits, prevailing wage investigations, and compliance reviews
  • Handle special projects as required

Requirements

• Minimum 4+ years of hands-on union payroll processing experience, preferably with IBEW or IATSE
• Strong working knowledge of FLSA, federal, state, and local wage and tax regulations
• Associates Degree preferred
• Experience in a multi-entity contractor construction environment or manufacturing setting preferred
• Exceptional organization and attention to detail
• Hands-on, no-nonsense attitude and willingness to think outside the box
• Strong written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Professional judgment and discretion

Preferred Skills

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation
• Experience with Payroll System Implementation (Workday, Miter, Procore)
• Comfortable with Microsoft Office, Google Workspace, proprietary systems, and a variety of timekeeping platforms
• Intermediate Excel using VLOOKUP and pivot tables

Benefits

• Competitive compensation packages
• Comprehensive benefits, including medical, dental, and 401K plan
• Paid holidays and vacation
• Merit-Based Bonus
• Tuition Reimbursement Program
• Job training and mentorship

Pay

$60k - $65k/year