Union Payroll Administrator

Responsibilities

• Process weekly union payroll from start to finish, including reviewing and verifying the accuracy of approved timesheets.
• Track, calculate, and deduct garnishments and other special payroll deductions in compliance with applicable regulations and company policies.
• Prepare and process employee paychecks and direct deposits, ensuring timely and accurate payment.
• Respond to and resolve employee payroll-related questions and inquiries in a professional and timely manner.
• Investigate payroll discrepancies by reviewing historical records and processing wage corrections or adjustments as needed.
• Coordinate with HR and other departments to ensure accurate employee data flow, setup, and ongoing maintenance in payroll systems.
• Administer the electronic timekeeping system, including employee setup, monitoring approved timesheet submissions, and ensuring accurate data transfers to and from the payroll system.
• Maintain employee payroll records and process updates promptly, ensuring proper authorization and adherence to federal, state, and local regulations as well as company policies.
• Process layoff and termination checks in accordance with required timelines and union requirements.
• Prepare and deliver weekly payroll reports for management, providing clear and accurate information on payroll activity.
• Adjust employee hours based on in-plant swipe time data, submit overrides when necessary, and manage schedule adjustments within the Track system.
• Work within integrated payroll and ERP systems, including union payroll software and related tools, to support accurate transaction flow and reporting.
• Travel to field and project locations as needed to support on-site payroll activities and ensure alignment with union schedules and practices.
• Maintain strict confidentiality of payroll and employee information and exercise sound judgment in handling sensitive data.
• Prioritize and manage multiple payroll deadlines, working under time pressure while maintaining a high level of accuracy and attention to detail.

Essential Skills

• 35 years of hands-on payroll experience, preferably in a dedicated payroll office environment.
• Construction union payroll experience, with a strong understanding of union rules and practices.
• Proficiency with Excel, including working with pivot tables, and familiarity with ERP systems such as Vista or similar platforms.
• Experience using TRACK union payroll software for timekeeping and payroll processing.
• Strong understanding of the flow of transactions in an integrated and automated payroll accounting system.
• Ability to maintain confidentiality and exercise extreme discretion when handling sensitive employee and payroll data.
• Excellent problem-solving and judgment skills, with a high level of attention to detail and accuracy.
• Strong organizational skills and the ability to work effectively under pressure and tight deadlines.
• Ability to communicate clearly and professionally with employees, management, and cross-functional teams.
• Willingness and ability to travel approximately 25%, including trips of up to 35 nights when required.

Work Environment