Payroll Administrator -Union

Job details:

• Union - Construction
• Hosted by: Jon Lopez

Position

Payroll Administrator

Location

Willowbrook, IL

Employment Type

Full-Time Onsite / No Remote

Role Summary

An established local specialty infrastructure contractor is seeking a Payroll Administrator to oversee daily payroll operations in Willowbrook, IL. This role is responsible for processing full-cycle, in-house payroll for 350 to 400 employees across multi-state operations. The position involves managing complex union fringe benefit reporting, field timekeeping, tax withholdings, and wage garnishments.

Key Responsibilities

• Execute accurate full-cycle multi-state payroll processing for roughly 350–400 active personnel.
• Process and manage union benefit reports, contributions, and compliance for various trade agreements (including outside electrical/utility locals).
• Audit electronic mobile timesheets (DoForms) and integrate timekeeping data into the central ERP system.
• Handle multi-state tax withholdings, wage garnishments, tax levies, and statutory compliance tasks.
• Maintain accurate payroll records and serve as the main contact for employee payroll inquiries.
• Collaborate with office management on routine administrative and reporting duties.

Qualifications & Skills

• 2+ years of full-cycle payroll processing experience (construction or utility industry preferred).
• Demonstrated experience handling complex union fringe benefit reporting and collective bargaining requirements.
• Exposure to ERP systems (Penta ERP is a strong plus) and digital time-capture tools.
• Associate degree in Accounting or related field preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Flexibility to work minimal overtime or holiday weekend hours when required by payroll schedules.

Benefits Package

• Comprehensive Medical, Dental, and Vision coverage
• 401(k) retirement plan with employer matching
• Paid Time Off (PTO) and paid holiday schedule
• Short-Term and Long-Term Disability + Life Insurance
• Flexible Spending Accounts (FSA) and Tuition Reimbursement
• Profit Sharing & Bonus Eligibility

Why Join Us?

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

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Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state, or local laws respecting consideration of unemployment status in making hiring decisions.