Travel Administrative Assistant

Location: United States — 100% Remote
Job Type: Full Time

About the role

The Travel Administrative Assistant supports day-to-day work across international travel advisory, reservations, ticketing, itinerary coordination, and traveler support. In this position, you will provide administrative support for travel records, booking documentation, scheduling, and team follow-through while working with the systems and teams used by Holidays Travel Cia Ltda.

Responsibilities

• Prepare and maintain traveler files, booking records, supplier documents, and internal checklists.
• Enter and verify itinerary, reservation, payment-reference, and customer information in approved systems.
• Coordinate calendars, reminders, document requests, and routine follow-up for booking and traveler-service workflows.
• Organize confirmations, forms, correspondence, and reference materials so current information is easy to retrieve.
• Support travelers, suppliers, and internal travel teams with research, status checks, lists, and administrative updates.
• Review files for missing information and follow up before deadlines or traveler milestones are missed.

Requirements

• Experience in travel, reservations, customer service, hospitality, or administrative support is preferred.
• Strong written communication and careful attention to names, dates, prices, and booking details.
• Comfort learning reservation, CRM, supplier, and web-based travel systems.
• Reliable internet access and a quiet, secure workspace suitable for handling business information in a remote-work environment.
• Ability to complete a pre-employment background check.

Pay

$48,500 - $56,500 per year