Transportation Administrator

About the role

The Transportation Administrator will coordinate and support ocean import/export and drayage transportation activities from initial booking through final delivery.

Responsibilities

• Coordinate ocean import and export shipments, including bookings, scheduling, documentation, and ongoing shipment follow-up.
• Arrange and oversee port drayage activities, including container pickups, delivery appointments, empty returns, and equipment availability.
• Communicate and coordinate with ocean carriers, freight forwarders, customs brokers, drayage providers, terminals, warehouses, and internal teams.
• Submit and manage ocean freight bookings while confirming vessel schedules, cutoff dates, sailing schedules, and equipment needs.
• Monitor ETA/ETD, vessel arrivals, container availability, customs clearance, terminal status, and delivery progress.
• Schedule pickup and delivery appointments with ports, terminals, warehouses, distribution centers, and customer locations.
• Monitor Last Free Day (LFD) and other important deadlines to help prevent demurrage, detention, storage, and other avoidable transportation costs.
• Track containers from port availability through final delivery and empty container return.
• Verify PierPASS and terminal requirements, appointments, fees, releases, and container availability when applicable.
• Prepare, review, and maintain shipping and transportation documentation, including Bills of Lading, Delivery Orders, Arrival Notices, Shipping Instructions, commercial invoices, packing lists, container/seal information, PODs, customs and terminal releases, and carrier confirmations/rate documents.
• Ensure all required documentation is accurate, complete, and distributed to carriers, brokers, terminals, warehouses, and other applicable parties within required timelines.
• Update and track shipments within the Transportation Management System (TMS) and carrier/terminal portals, maintaining accurate shipment statuses.
• Proactively identify and address delays, holds, missed appointments, equipment shortages, documentation issues, and other shipment exceptions.
• Provide timely shipment updates and communicate exceptions to internal teams and customers as needed.
• Follow up with carriers and transportation service providers to resolve issues and minimize potential delays.
• Review freight invoices and accessorial charges for accuracy and assist with investigating and resolving discrepancies.
• Maintain organized electronic shipment records and supporting documentation.
• Assist with reporting related to open shipments, pending containers, delivery status, exceptions, and transportation expenses.
• Ensure transportation activities follow company procedures, customer requirements, carrier guidelines, and applicable import/export transportation regulations.

This is a temp-to-hire opportunity located in The Woodlands.