Transportation Administrator

Essential Functions

• Approach work with a Continuous Improvement mindset and support the Producers Dairy Mission Statement by identifying, prioritizing, resourcing, and sustaining improvement opportunities.
• Promote a strong safety culture by maintaining a safe work environment and encouraging proper safety behaviors.
• Correct, sort, and file invoices, coversheets, and delivery paperwork for prior-day and next-day deliveries.
• Track mailbags, confirm returned bags, report missing bags, and ensure payroll checks are placed in mailbags when needed.
• Prepare and maintain transportation reports, including daily shorts reports, weekly equipment percentage reports, Costco inventory updates, and layover driver expense reports.
• Provide customer service by answering transportation Desk calls, communicating delivery ETAs.
• Assist supervisors with daily tasks and communicate operational updates, instructions, and route information to drivers on their behalf.
• Send daily backhaul checklist emails and distribute backhaul documentation, appointment confirmations, coversheets, invoices, and tickets.
• Research weekend specials or add-on transportation needs and communicate updates as required.
• Track backhaul pickups, including driver names, trailer numbers, appointment details, and related documentation.
• Follow up on missing tickets, invoices, incomplete paperwork, and documentation discrepancies with appropriate team members.
• Email branch coversheets with condensed hook-up sheets and ensure route updates are reflected on daily transportation reports.
• Respond to accounting inquiries and assist with transportation-related expense, invoice, and paperwork questions.
• Review missing punches and work with the Transportation Manager to help correct schedules and missing punches in UKG.
• Track and report missed meal violations and attendance points to the Transportation Manager and supervisors.
• Assist the Senior HR Generalist/Safety Manager with maintaining DOT driver files and transportation compliance documentation.
• Complete daily mail run duties and update layover driver expense reports weekly.
• Maintain excellent attendance and punctuality.
• Perform other duties as assigned.

Additional