Transportation | 8hr 52wk Special Assignment Secretary

Purpose

Provide confidential secretarial and administrative support services to the Director; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information.

Essential Functions

• Provide confidential secretarial and administrative support services to the Director; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information.
  • Serve as the primary secretary to the Director; provide public relations and liaison services; initiate screen and receive telephone calls; take, retrieve and relay messages as needed; schedule and arrange projects, appointments, conferences, meetings and other events; respond to requests, complaints and questions from staff and the public; exercise independent judgment in resolving a variety of issues and problems; communicate Director’s instructions to students, parents and staff; refer difficult issues to the Director.
  • Compose independently or from oral instructions note or rough draft a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; receive, sort and route incoming mail as needed.
  • Research, compile and verify a variety of data and information using assigned computer system; compute statistical information for various reports; prepare and maintain a variety of records, logs and reports related to drug/alcohol testing, vehicle titles/plates, driving records, SPB certification and other programs, projects, services, financial activity, budgets, personnel, students and communications; prepare, verify and process payroll materials and information as assigned; process claims and reimbursements as required; establish and maintain filing systems.
  • Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; reserve facilities and equipment for meetings and other events as needed; coordinate and attend a variety of meetings as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take transcribe and distribute minutes as directed.
  • Maintain inventory levels of office and designated supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process purchase orders, invoices and requisitions and arrange for payments as required.
  • If necessary, must be willing to drive a school bus to transport children.
  • Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment or Entrepreneurship).
  • Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility and Self-Direction.

Physical Requirements

• Communication Skills: Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Sit or stand for prolonged periods as the job requires.
• Flexibility: Ability to bend at the waist, kneel or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobile: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift, carry, push or pull up to twenty (25) pounds or more.