Transitions Talent Coordinator

About the Role

The Transition Recruiting Coordinator is a critical partner to Talent Acquisition (TA) and field leadership, ensuring transition hiring is executed smoothly, compliantly, and at the pace of the business. This role coordinates end-to-end transition hiring logistics and pre-employment screening, brings clarity and consistency to high-volume hiring workflows, and improves the recruiter and candidate experience through strong communication, process discipline, and data-driven follow-up. The ideal candidate executes brilliantly, communicates with impact, stays agile and solution-focused, and acts like an owner to remove friction and drive fast, simple, good decisions.

Key Responsibilities

• Prepare AIR leaders with information, tools and resources to conduct successful initial meetings and interviews with transition teammates.
• Manage the pre-employment screening process, and communications for all Transition hires.
• Manage administrative tasks associated with transition hiring, including creating staffing plans, job requisitions, and communicating hiring progress to stakeholders.
• Create and maintain effective communication templates designed to enhance the recruiter and candidate experience.
• Create and manage processes that drive an efficient and effective recruitment process, from initial outreach through onboarding paperwork completion.
• Follow up with candidates to ensure hiring paperwork is completed on time.
• Partner with payroll team to enhance the onboarding process.
• Communicate hiring plans and progress to key departments, including IT, Communications, Marketing and Central Support.
• Manage and track all activities related to pre-employment screening for Transition hires, including background checks, drug screens, and related compliance requirements.
• Act as the primary point of contact for candidates, hiring teams, recruiters, and internal partners to ensure timely and accurate completion.
• Monitor status, resolve issues, and proactively communicate delays or risks to recruiters and hiring managers.
• Manage the creation and collection of Provisional Hire agreements as needed.
• Provide ad hoc support to TA leadership, including reporting, process documentation, audit support, and project coordination.
• Assist with continuous improvement initiatives focused on process efficiency, candidate experience, and recruiter effectiveness.

Required Qualifications

• 2–4 years of experience in Talent Acquisition coordination, recruiting operations, HR operations, or a related role.
• Demonstrated experience coordinating pre-employment screening (e.g., background checks, drug screens) and managing high-volume, time-sensitive workflows with strong attention to detail.
• Strong written and verbal communication skills; able to communicate proactively, clearly, and professionally with candidates, hiring leaders, recruiters, and cross-functional partners.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and comfort working in ATS/HR systems, tracking data, and producing basic reports.
• Ability to prioritize, simplify, and follow through—driving fast, simple, good decisions while maintaining compliance and confidentiality.
• High degree of discretion and sound judgment when handling sensitive candidate and teammate information.

Preferred Qualifications

• Experience supporting pre-employment screening and vendor management.
• Prior experience managing staffing agency relationships or contracts.
• Familiarity with recruiting analytics, automation, or AI-enabled recruiting tools.

Key Skills & Competencies

• Executes brilliantly: drives accurate, on-time completion of screening and hiring milestones; maintains organized records, templates, and trackers.
• Communicates with impact: provides clear, concise, proactive updates; sets expectations with candidates and stakeholders; escalates risks early.
• Agile & solution-focused: adapts quickly, stays resilient under pressure, and resolves issues without unnecessary drama.
• FSGD (Fast, Simple, Good Decisions): simplifies processes, removes friction, and learns from missteps to continuously improve.
• Acts like an owner: takes initiative, applies sound judgment, protects compliance, and thinks beyond immediate tasks to improve outcomes.
• Inclusive & collaborative: partners effectively across TA, payroll, IT, and field teams; assumes positive intent and brings others along.

Pay & Benefits

• Expected base salary of $60,000–$70,000 (pay rate in line with skills and experience).
• Base salary plus annual bonus.
• 25% Rent Discount.
• Medical, dental, vision, and life insurance options available.
• HSA with company sponsored contributions, FSA (traditional and dependent care FSA).
• Short and long-term disability paid by the company.
• 401(K) plus company contributions of a 6% employer match.
• Paid Vacation, 14 Paid Holidays, and Paid Sick Time.
• Tuition Assistance Program.
• Commuter Benefits and Pet-Insurance.
• Up to 100% Reimbursement on Professional Certification/Licensing for Job Related Curriculums.
• Paid parental leave of up to 16 weeks, following the birth or adoption of a child.
• Consumer discounts from various products and services including travel planning, wireless phones, health and fitness, home appliances, and more.
• 15 hours of paid time annually to give-back to your community.
• Opportunities for professional development and career growth including realistic job previews, in person and virtual leadership training, and performance improvement courses.