Transfer Coordinator

Job Duties

• Work collaboratively with the other Transfer Coordinator to oversee and coordinate the evaluation of college level courses taken at other institutions (both international and domestic), tests awarding post-secondary credit (e.g. AP, IB, CLEP), and military credit and use authority to provide students with a UW-Stout transfer equivalency report.
• Evaluate institutional accreditations and transferable credit in accordance with UWSA and UW Stout Transfer Policies.
• Maintain expert knowledge to apply policies from UW System, UW-Stout current catalog, and departments to transfer course acceptance.
• Resolve identified issues.
• Evaluate and make determinations on credit evaluations to include college/university transcripts, CLEP, AP, IB, military for domestic and international students.
• Determine the UW-Stout equivalent in relation to UW-System policies, UW-Stout repeat policy and graduation requirements, and department or admission policies.
• Review final transcripts to ensure authenticity, accuracy of transfer data, and applicability.
• Consult with department chairs, program directors or lead instructors, when necessary, for clarification of transfer course equivalencies.
• Work collaboratively with the other Transfer Coordinator to evaluate, process, and post test credit (AP, IB and CLEP), military credit, and other post-secondary university/technical college credit.
• Work in collaboration with the other Transfer Coordinator to determine coursework needing further evaluation.
• Cookordinate the evaluation with internal and external stakeholders (i.e., department chairs, faculty, UW institutions, or technical college partners.)
• In consultation with the Associate Director of Admissions review and process change of evaluation or transfer appeal requests initiated by students, advisors, or faculty.
• Work with degree auditors in the Registrar’s Offices when needed relating to how transfer course may apply to a student degree plan.
• Communicate with students regarding missing information as seen on provided transcripts or as identified in the National Student Clearinghouse.
• Assist the Associate Director of Admissions with the development and maintenance of articulation agreements.
• Build and upkeep transfer rules as outlined within new and existing articulation agreements.
• Remain informed on changes in accreditation of institutions both domestic and international.

Key Job Responsibilities

• 65%: As needed, collaborate with the Transfer Admissions Team in providing an exceptional visit experience for prospective transfer students during daily visits and large campus events. Assist prospective transfer students and their supporters in understanding how their credits will transfer and apply at UW-Stout and educate them on the value proposition of the university. Support may include, but not be limited to: Greet and serve as a resource to visitors to campus; cover front desk operations and serve as back up for transfer visits when needed. Advise prospective and current students of transferability of coursework taken at other institutions by phone, email, drop in visitors, appointment, and by processing requested unofficial evaluations. Assist at large scale admissions events.
• 20%: Work collaboratively with the other Transfer Coordinator to plan, develop, implement, and maintain/support the business and technical requirements used in the transfer equivalency tables/rules in our Student Information System (SIS) for all external entities (e.g., institutions, military, tests, etc.). This includes the review, maintenance, and audit of the equivalency database used in transfer evaluations affecting degree audits and university advising and the maintenance of Transferology, the public facing entity of our transfer rules. Serve as a liaison to UW-Stout department chairs, sending equivalencies to them for review and corresponding with them as necessary concerning transfer equivalencies. Maintain and update the computerized equivalency database in our SIS using unique coding to store transfer equivalencies from other schools.
• 10%: As needed, serve as consult to the Associate Director of Admissions related to the transfer of credits and course equivalencies. Attend and contribute to staff meetings. Assist the Admissions Office in evaluating new procedures and programs. Serve on both on and off campus committees as able and requested. Perform miscellaneous duties as assigned.
• 5%: Miscellaneous responsibilities/other duties as assigned.