Training Specialist II

About the role

The Training Specialist II supports the design, delivery, coordination, and administration of employee development and engagement initiatives within University Housing and Dining (UHD).

Responsibilities

• Create, update, and manage training events, sessions, and curricula in UTLearn (Cornerstone).
• Maintain accurate training rosters by enrolling participants, uploading attendance records, and updating completion status.
• Update employee training transcripts and support manager requests for transcript and completion information.
• Monitor training completion using UTLearn and the internal compliance dashboard to support department-wide training compliance.
• Absorb and update training data to ensure accuracy, timeliness, and alignment with established compliance and reporting processes.
• Assist with tracking required training and identifying follow-up needs related to incomplete or overdue training.
• Support supervisors and departments with questions related to training assignments, completion status, and records.
• Collaborate with the Senior Training Specialist and Senior Training Coordinator to ensure training data is accurate, timely, and aligned with established compliance and reporting processes.
• Support the design, development, creation, and facilitation of training content and learning experiences, in collaboration with Senior Training Specialists and subject matter experts.
• Develop training materials and resources (e.g., slide decks, activities, job aids) based on established learning objectives and guidance from senior staff.
• Co-facilitate portions of New Employee Orientation (NEO), Supervisor Orientation, and other EDE training programs.
• Aid in maintaining, updating, and organizing training materials, presentations, toolkits, and participant resources.
• Coordinate logistics for training sessions and events, including scheduling, room reservations, materials, setup and breakdown, catering, and A/V needs.
• Prepare and organize training supplies and materials; assist with loading and unloading materials for events.
• Track attendance and assist with post-session follow-up and documentation.
• Coordinate training logistics and communications, including scheduling, participant communications, and ongoing updates to training calendars and resources.
• Support Employee Development and Engagement initiatives that strengthen employee connection, communication, and recognition.
• Serve as an active member of the UHD CARE Committee and assist with planning and executing employee engagement and appreciation events.
• Support wellness, adult education, and other department-wide programming as needed.
• Aid in the creation and distribution of EDE communications such as training calendars, flyers, and internal resources.
• Aid in the development and maintenance of training documentation, workbooks, and basic procedural materials.
• Aid in Spanish translation of training materials when possible and coordinate with external translation services as needed.
• Provide customer service to employees and visitors.
• Support the HR team during peak periods as a backup.

Qualifications

• Bachelor’s degree in education, organizational development, human resources, communications, or a related field.
• At least two (2) years of experience supporting, delivering, and/or coordinating training, learning, and/or professional development initiatives.

Preferred Qualifications

• Familiarity with learning management systems (LMS) or other training platforms.
• Experience facilitating or supporting in-person training.
• Ability to communicate effectively in both English and Spanish, particularly in training or employee-facing settings.
• Experience collaborating with subject matter experts (SMEs) to translate content into effective learning materials.
• Familiarity with adult learning principles.
• Experience working in higher education or a large organization.
• Ability to manage multiple tasks and priorities while meeting deadlines in a collaborative team environment.

Benefits

• UT Austin offers a competitive benefits package that includes:
• 100% employer-paid basic medical coverage
• Free Capital Metro bus rides
• Retailer contributions
• Longevity Pay
• Paid vacation, sick time, and holidays
• Career growth & professional development

Pay

$50,000+ depending on qualifications

Schedule

Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.