Trade Show & Events Specialist

Duties And Responsibilities

• Lead planning and execution of all company trade shows, conferences, customer events, dealer meetings, and corporate functions
• Manage event timelines, schedules, budgets, and deliverables to ensure successful execution
• Cover booth reservations, sponsorships, exhibitor services, vendor communications, and event registrations
• Oversee shipping logistics, booth materials, inventory management, and onsite event setup/tear-down
• Ensure all event materials, signage, displays, and branded assets are prepared and delivered on schedule
• Coordinate travel arrangements, lodging, transportation, and onsite schedules for attending staff
• Maintain detailed event calendars and planning documentation
• Manage event-related purchase orders, invoices, contracts, and budget tracking
• Serve as primary point of contact for venues, trade show organizers, contractors, and external vendors
• Troubleshoot onsite logistics and operational issues as needed during events
• Work closely with sales and leadership teams to align event participation with business objectives
• Collaborate with marketing team members on promotional campaigns, booth messaging, graphics, presentations, and pre/post-show communications
• Collaborate with product and technical teams to support demonstrations, equipment displays, and customer engagement opportunities
• Support internal corporate events, training sessions, customer visits, and company meetings
• Ensure consistent and professional representation of the Matrix brand across all events
• Aid in the development and organization of trade show collateral, promotional materials, giveaways, and booth graphics
• Support pre-show marketing efforts including email campaigns, social media promotion, and customer outreach
• Aid in post-show lead tracking, reporting, and event performance analysis
• Evaluate event performance, attendee engagement, and ROI metrics
• Identify opportunities to improve event execution, efficiency, and customer experience
• Research and recommend new industry events and sponsorship opportunities aligned with company goals
• Maintain organized inventories and processes for scalable event operations

Qualifications & Competencies

• Employment Eligibility & Verification: Must be eligible to work in the United States. Employment is contingent upon the successful completion of the I-9 form.
• Bachelor’s degree in Marketing, Communications, Event Management, Business, or related field preferred
• 3–7 years of experience managing trade shows, corporate events, or B2B marketing events
• Strong project management and organizational skills with high attention to detail
• Able to manage multiple deadlines and priorities simultaneously
• Excellent communication and vendor management skills
• Experience coordinating logistics, travel, shipping, and event operations
• Proficiency in Microsoft Office and project management tools
• Ability to travel frequently (25% - 30%) for events and onsite support
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions