Trade Show & Events Specialist

About the role

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely. As our Trade Show and Event Specialist, you’ll play a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. Your strong coordination skills and eye for detail will help create successful, well-run events that showcase our work and keep our teams connected and informed.

Responsibilities

• Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.
• Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.
• Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery.
• Serve as primary point of contact onsite to coordinate schedules, facilitate media/customer interactions, and deliver excellent attendee experiences.
• Ensure facility clearances for internal events and adhere to all company compliance protocols.
• Provide ad hoc event marketing, support speaking engagements, contribute to product branding, and conduct customer and market research as needed.
• Consult on trade show schedule and provide recommendations and insight on most effective events to attend.
• Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads.

Requirements

• Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.
• Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.
• Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.
• Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.
• Exceptional attention to detail and strong organizational and time management skills.
• Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.
• Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.
• Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.

Preferred Qualifications

• Bachelor’s degree in marketing, communications, event management, hospitality, or a related field.
• Previous experience supporting defense, aerospace, or similarly regulated and technical industries.
• Experience in creating effective trade show materials; understanding customer experience and needs.
• A reputation for bringing fresh creative thinking to events and trade shows.

Travel

Domestic and international travel up to 40%.

Work Arrangement

Hybrid: on-site 3 days per week preferred to allow for maximum collaboration and connection to the team and product. Depending on the candidate’s location, experience, and qualifications, there may be some flexibility in the frequency of on-site days.

Benefits

Total Rewards package includes competitive base pay and variable compensation opportunities. Eligible employees may enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs, and a number of programs that provide for both paid and unpaid time away from work. Specific programs and options vary depending on eligibility factors such as geographic location and date of hire.

Pay

Typical hiring range: $74,500 – $102,300 annually. Salaries are based upon candidate experience, qualifications, and work location.