Timekeeping & Scheduling Specialist II

Responsibilities

• Works under defined deadlines that directly impact employee compensation, pay, labor and financial productivity reporting for UUHC.
• Maintains accurate payroll records for potential auditing purposes.
• Reconciles and edits daily schedule changes and time card data entry for the payroll of multiple departments.
• Prepares time cards for final payroll sign off and works with department managers to facilitate meeting associated deadlines throughout the pay period.
• Collaborates with Nursing Leadership and Centralized Staffing Office for daily staffing assignments to promote accurate charging at the unit level, and consistent administration of variable pay plans.
• Specialist transfer employees to the respective dept. budget/labor charging/ and correct rate of pay and qualifying compensation as frequently as every four hours throughout a clinical shift.
• Enters Kronos data including but not limited to unit transfers, pay codes, work rule transfers, and job transfers.
• Reconciles designation of productive and non-productive hours for nursing finance.
• Ensures compensation for time worked and time away from work is accurate according to qualifying compensation practice and charged accordingly for all supported employees.
• Participates in departmental internal audits to ensure proper application of compensation practices and utilization of the system is in place.
• Researches and resolves payroll discrepancies to include over-payments, under-payments, and incorrect labor budget charging.
• Processes additional compensation outside of the Kronos system for exempt clinical shifts, variable pay plans, and exempt shift differentials.
• Verifies eligibility for variable pay practices and educates and supports employees and leaders accordingly.

Qualifications

• Associate's degree, or equivalency.
• One year of experience in Kronos (UKG) Scheduling and Payroll, or equivalency.
• Supports the Inpatient and Specialty Team.