Time And Leave Clerk

This position is located at the Kansas City VA Medical Center and supports Nursing Acute Care.

Responsibilities

• Performs all timekeeping duties via appropriate computer system for employees, including:
  • Different shift schedules
  • On-call pay input
  • Holiday worked
  • Union time
  • Overtime
  • Compensatory time
• Inputs time and attendance from supervisor's 1098 certified timesheet.
• Answers phones and assists with leave coverage.
• Maintains service records in accordance with Records Control Schedule guidelines and policies.
• Maintains certified timekeeping books for each supervisor.
• Maintains time and attendance manuals for guidance.
• Runs Overtime and Comp Time reports for supervisors.
• Provides Medical Subspecialty Care overtime and comp time usage reports for cost management and monitoring.
• Tracks and monitors all timecard exceptions by running reports and advising supervisors.
• Prepares ad hoc reports on leave costs and overtime expenditures.
• Communicates with nurse managers and supervisors regarding problems related to leave usage and monitors for overages.
• Provides training to nurse managers and supervisors interpreting timecard entries.
• Explains entitlements to premium pay and differential.
• Ensures timecards have proper signatures upon submission.
• Processes transactions involving verifying codes, reconciling leave balances, and entering data into automated file systems.
• Instructs new employees in reading, interpreting, and understanding Earnings and Leave Statements.
• Addresses complaints or questions regarding discrepancies.
• Develops records, worksheets, and procedures necessary to carry out timekeeping functions.
• Maintains employee files for leave requests and required documentation for LWOP, Military Leave/Orders, and Workers' Comp issues.

Requirements

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/30/2026.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position, you must have served 52 weeks at the GS-04. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate one-year time-in-grade; in this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Qualifications

You may qualify based on your experience and/or education as described below:

Specialized Experience

You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience include, but are not limited to:

• Inputting time and attendance from supervisors.
• Entering data into automated file systems.
• Developing records, worksheets, and procedures necessary to carry out timekeeping functions.

Education

Applicants may substitute education for the required experience. To qualify based on education for this grade level, you must have 4 years of education above high school.

Combination

Applicants may also combine education and experience to qualify at this level. You must have successfully completed post-high school education (beyond the second year) and specialized experience as described above, which meet the total experience requirements for this grade level. Transcripts must be submitted at the time of application.

Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements

See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.

Schedule

Monday through Friday, 8:00 AM to 4:30 PM.