Time And Leave Clerk (OA)

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes Summary (maybe About the role), Qualifications, Duties (Responsibilities), Work Schedule (Schedule). Also mentions Telework: Ad-hoc Only. No explicit Benefits, Pay, Skills (though skills like typing 40 wpm mentioned). There's a Skills section: "ability to type 40 words per minute". Also mention other skills? Could include that as Skills. Requirements? The qualifications include specialized experience, education, combination, time-in-grade, etc. That's Requirements/Qualifications. We need to separate Requirements and Qualifications? The instruction says use headings for those sections if content exists. We can combine maybe Qualifications includes requirements. But we need to decide. We have content for: - About the role: Summary paragraph. - Responsibilities: Duties section (long list). - Qualifications: The qualifications section (including specialized experience, education, combination, time-in-grade, SF-50, typing speed, etc.) - Skills: maybe the typing 40 wpm and other skill mentions? Could also include "Ability to type 40 words per minute" as skill. - Schedule: Work Schedule: Monday - Friday 7:30am - 4:00pm or 8:00am - 4:30pm; Telework: Ad-hoc Only. - Benefits: none. - Pay: none. Thus we output sections: About the role, Responsibilities, Qualifications, Skills, Schedule. We need to use

for each heading. Use

• for any list of duties/requirements/benefits. For prose use

  . Ensure we preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. We need to include all details from Summary, Qualifications, Duties, Work Schedule. Also include Telework note. We must not repeat job title as heading. No Job ID etc. We must not create sections with filler. We need to format lists appropriately. Let's extract Summary: "This position was established to facilitate the accomplishment of various Clerical Assistance work and to perform Timekeeping work. Performance of this work directly impacts on the vision - mission - values - employee creed - and established Health Care System and Service goals and involves the application of procedures and processes; many of which must be committed to memory or learned through experience." That's About the role. Qualifications section: It's long. Need to preserve all details. We'll need to break into paragraphs and maybe lists for requirements like specialized experience, education, combination, time-in-grade, typing speed, etc. But we must not invent. We'll keep as prose or list where appropriate. We have bullet-like items: "Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04..." then examples. Could make a list. Education: "Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four (4) years of education above high school. (TRANSCRIPT REQUIRED)" Combination: "Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. (TRANSCRIPT REQUIRED)" Time-In-Grade Requirement: details. Also "In addition to meeting experience or education requirements - applicants for this position must show possession of the following skills - as appropriate: The ability to type 40 words per minute" Also note about experience includes volunteer etc. Physical Requirements: maybe part of Qualifications? Could be separate but we don't have a heading for Physical Requirements; we could include under Qualifications as prose. We also have link to OPM. We need to preserve all substantive info. Thus for Qualifications we could have multiple paragraphs. For Skills we could list typing 40 wpm. But note typing 40 wpm is mentioned under skills; we could put that under Skills. We also have other skill mentions? Not really. Thus Skills section: ability to type 40 wpm. Now Responsibilities: Duties section long list. We'll turn into

  • each duty. We need to preserve all duties exactly as given, but we can split into list items. We must not invent or summarize away detail. So we need to include each duty sentence as list item. Let's extract duties from the Duties section: "Program Assistant carries out a full range of administrative duties for assigned Nurse Managers in a prompt and expeditious manner" "Performance of these duties involves the application of complex procedures and processes - many of which must be committed to memory or learned through experience" "Accurately takes and transcribes minutes of meetings - conferences - etc. - as assigned" "Ensures correspondence is prepared in the correct format and is distributed appropriately within an established timeframe" "Maintains suspense log for the Nurse Manager - ensuring established timeframes are met as identified" "Initiates follow-up with appropriate staff as necessary" "Performs the duties of the Administrative Support Assistant to the Associate Chief as required - i.e. - answering telephones - receiving/ referring visitors - reviewing incoming/outgoing correspondence for appropriate format and routing - scheduling appointments - preparing correspondence and reports - etc" "May take and transcribe minutes of meetings as assigned" "Prepares time schedules as directed by Nurse Manager for nursing staff" "Posts changes to schedules in the Nursing Service office on a daily basis" "Maintains resource documents for leave request - overtime/compensatory time justification - call-ins - leave balances - etc" "prepares quarterly reports of leave usage for all Nursing employees for review by Nurse Manager" "Completes daily input of the full range of timekeeping responsibilities" "Ensures appropriate approvals are entered into the VA Time and Attendance System (VATAS) Nursing supervisory staff and the appropriate Nursing Leadership staff within established timeframes" "During payroll processing - works closely with Payroll and supervisory Nursing staff to ensure all timecards are validated and certified in VATAS and transmitted in a timely manner to the payroll processing center" "Prepares corrected timesheets when required and obtains necessary approvals in a timely manner" "Investigates all inquiries from supervisors and/or Nursing staff regarding pay and leave issues - explaining rules and regulations used to reach conclusions" "Explains rules and regulations to varying levels of staff pertaining to differential - holiday worked/excused - part-time hours - unscheduled hours - on-call pay - and the differences between Title 38 hybrid and Title 5 time and leave benefits" "Determines the entitlement of employees based on the hours of work performed for holiday - premium - weekend and non administrative tour differentials" "Ensures holiday worked and holiday excused are accurately posted and that the holiday is noted on the appropriate day in the VATAS" "Communicates with Payroll staff to initiate corrections as needed" "Assists in tracking employee leave balances and immediately informs the appropriate supervisor when an employee does not have sufficient leave to cover the request" "Reminds supervisory staff of due dates for usage of compensatory time to avoid loss or conversion to overtime" "Ensures that accurate records and required supporting documents are maintained for all types of leave requests" We need to keep the exact phrasing, but we can trim extra spaces and hyphens? Probably okay. Now Schedule: "Work Schedule: Monday - Friday 7:30am - 4:00pm or 8:00am - 4:30pm Telework: Ad-hoc Only" We can put as paragraph. Now we need to output only HTML fragment. Let's craft:

    About the role

    This position was established to facilitate the accomplishment of various Clerical Assistance work and to perform Timekeeping work. Performance of this work directly impacts on the vision - mission - values - employee creed - and established Health Care System and Service goals and involves the application of procedures and processes; many of which must be committed to memory or learned through experience.

    Responsibilities

    • Program Assistant carries out a full range of administrative duties for assigned Nurse Managers in a prompt and expeditious manner
    • Performance of these duties involves the application of complex procedures and processes - many of which must be committed to memory or learned through experience
    • Accurately takes and transcribes minutes of meetings - conferences - etc. - as assigned
    • Ensures correspondence is prepared in the correct format and is distributed appropriately within an established timeframe
    • Maintains suspense log for the Nurse Manager - ensuring established timeframes are met as identified
    • Initiates follow-up with appropriate staff as necessary
    • Performs the duties of the Administrative Support Assistant to the Associate Chief as required - i.e. - answering telephones - receiving/ referring visitors - reviewing incoming/outgoing correspondence for appropriate format and routing - scheduling appointments - preparing correspondence and reports - etc
    • May take and transcribe minutes of meetings as assigned
    • Prepares time schedules as directed by Nurse Manager for nursing staff
    • Posts changes to schedules in the Nursing Service office on a daily basis
    • Maintains resource documents for leave request - overtime/compensatory time justification - call-ins - leave balances - etc
    • prepares quarterly reports of leave usage for all Nursing employees for review by Nurse Manager
    • Completes daily input of the full range of timekeeping responsibilities
    • Ensures appropriate approvals are entered into the VA Time and Attendance System (VATAS) Nursing supervisory staff and the appropriate Nursing Leadership staff within established timeframes
    • During payroll processing - works closely with Payroll and supervisory Nursing staff to ensure all timecards are validated and certified in VATAS and transmitted in a timely manner to the payroll processing center
    • Prepares corrected timesheets when required and obtains necessary approvals in a timely manner
    • Investigates all inquiries from supervisors and/or Nursing staff regarding pay and leave issues - explaining rules and regulations used to reach conclusions
    • Explains rules and regulations to varying levels of staff pertaining to differential - holiday worked/excused - part-time hours - unscheduled hours - on-call pay - and the differences between Title 38 hybrid and Title 5 time and leave benefits
    • Determines the entitlement of employees based on the hours of work performed for holiday - premium - weekend and non administrative tour differentials
    • Ensures holiday worked and holiday excused are accurately posted and that the holiday is noted on the appropriate day in the VATAS
    • Communicates with Payroll staff to initiate corrections as needed
    • Assists in tracking employee leave balances and immediately informs the appropriate supervisor when an employee does not have sufficient leave to cover the request
    • Reminds supervisory staff of due dates for usage of compensatory time to avoid loss or conversion to overtime
    • Ensures that accurate records and required supporting documents are maintained for all types of leave requests

    Qualifications

    To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50