Thrive Out of School Programs - Site Coordinator

Qualifications

• High school diploma or GED required; Bachelor's degree strongly preferred
• Strong communication, organizational skills, and project management skills
• Detail oriented, flexible, and adapts to change
• Ability to work independently and collaboratively
• Experience with out of school programming and activities preferred
• Strong knowledge in program development, program management and organizing after-school programs strongly preferred
• Knowledge and experience with Microsoft Office products, including strong skills with Word and Excel

Requirements

• Reports to: Program Supervisor - Out of School Programs
• Supervises: Staff, enrichment providers and consultants conducting out of school programs and activities at building site.

Job Goal

To oversee a program site for Thrive Afterschool program for East Hartford Public Schools. The site coordinator will direct, manage, and oversee the daily operations of an afterschool program. The site coordinator will develop and maintain parent and school relationships and develop program resources to promote the Thrive program.

Performance Responsibilities

• Oversee and manage daily operations of the out of school programs and activities at building site, including:
• Monitor staffing hours, timesheets and costs for site
• Oversee, develop, and implement enrichment activities in collaboration with the Senior Group Leader
• Prepare, develop and distribute monthly Thrive newsletter and enrichment calendar to families
• Establish, build, and maintain positive relationships with building principal, teachers, students and families
• Track student attendance, incident reports, and ensure emergency contact information is up-to-date
• Remain at building site during all program hours, unless otherwise notified by Program Supervisor.
• Develop and maintain a high level of communication and positive relationships with students, families, principal, teachers, school staff, and program staff at building site.
• Plan and conduct staff meetings as directed by Program Supervisor.
• Distribute and maintain afterschool rosters and daily attendance to staff and school administration.
• Acquire appropriate and adequate materials and resources for program site in collaboration with Program Supervisor.
• Maintain inventory records of program supplies and equipment in collaboration with Senior Group Leader.
• Create and submit class rosters for each program enrichment/activity group.
• Submit activity description to district data person.
• Consult with Program Supervisor regarding student entry/exit from program.
• Monitor and address student behavior in collaboration with Program Supervisor and Principal.
• Communicate regularly with parents via email, phone and/or during dismissal time.
• Serve as an activity substitute when necessary.
• Attend professional development and training workshops as necessary.
• Collect, maintain and submit student attendance on a daily/weekly basis for grant requirements.
• Consistently provide a friendly, professional, courteous environment where students and families feel welcome.
• Respect cultural diversity and create an inclusive, welcoming and collaborative environment.
• Meet all reporting deadlines for the state and federal requirements and complete a year-end report.
• Assume such other functions as may be determined.

Terms of Employment

Hourly rate; this is a part-time position that runs only during the school year with an expectation of 12-20 hours per week during afterschool hours. Summer position may be available.

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of non-certified staff.